Director of Facilities Services

SUMMARY OF RESPONSIBILITIES The Director of Facilities supervises physical plant operations including all buildings and grounds, utilities, and energy management systems in order to provide a safe, healthy, and comfortable environment for students, faculty and staff. The individual in this position is responsible for the scheduling and supervision of maintenance and repair activities, contracted services, and grounds services, and ensuring the physical operation of the University meets budgetary and strategic objectives. This position manages assigned staff engaged in building and/or equipment maintenance, as well as the University’s grounds employees. ESSENTIAL FUNCTIONS Manages the daily operations of the facilities department to include staff, contractors, and visitors. Serve as an essential member of the emergency operations for the University. Ensures all University facilities and associated support systems are structurally sound, operationally efficient, well-maintained, and safe by developing departmental policies and procedures for the Facilities Services Department which address these functions, establishing priorities for scheduled mechanical services and operations, administering preventive maintenance programs for all facilities, inspecting buildings and utility systems to determine repair or replacement needs, and managing the performance of emergency and routine maintenance on campus facilities. Assist in long range planning of departmental objectives, enhancing core processes, and documenting future budgetary, personnel, and equipment needs. Advises the Capital Planning administration and makes recommendations for maintenance, repair, improvement, and/or replacement of University facilities by assessing the condition of facilities, establishing project priorities, and developing long-range plans for upgrading or replacing mechanical, electrical, plumbing, fire protection equipment, and utility infrastructure, making structural repairs, replacing roofs, maintaining or repairing exterior building envelopes, and refurbishing building interiors. Review all incoming customer requests to Facilities Services shops from the campus community. Assist in the management of maintenance and construction activities for multiple projects throughout campus. Responds to all facility complaints and organizational customer service issues in a professional manner. Participates in short- and long-term budget development, identifies facility operation area expenses, and equipment needs for the University. Conducts regular business inspections for safety, cleaning standards, procedure compliance. Coordinates inspections with insurance companies, Fire Department representatives, and Health & Safety officials. Works closely with state and local inspectors on all requirements for renovations and new construction, fire code requirements, elevator inspections, boiler inspections, backflow preventer certifications, and fire hydrants testing. Manage external relationships with vendors and service providers. Acts as primary Facilities contact for on-campus events, camps, external use of facilities. Manages Work Order system to include assigning, closeout and tracking aging open work orders. Collaborates with Technology and other departments on implementing improvements and developing reporting tools and dashboards. Monitor current and ongoing facilities contracts and tasks related to Contracted Custodial, Landscaping and Irrigation, in-house Grounds, Pest Control and Uniforms Rental Program activities, Lock Shop and its associated contract operations. Manage daily Contracted Services operations in accordance with established policies and procedures; update multiple databases periodically to include latest information as well as collaborate with Financial Services department on financial aspects of billing and payments processing. Coordinates and implements a staffing plan that includes an emphasis on workload, training, development, and personal time balance. Collaborates with other departments such as IT, Security, Athletics, and other departments regarding design definitions for in-house renovation and construction projects. Recommend updates to policy, procedures, and Facilities Services/Campus Services Standard Operations Procedures as it relates to Contracted services and Programs. Ensures that the University’s fleet of vehicles is operational and supports the needs of the department by supervising vehicle operations, including all scheduled and contracted maintenance. OTHER FUNCTIONS Trains and develops all employees in the facility services department Develops and maintains the system for inventory of consumable products Develops and maintains the system for tracking and organizing critical equipment, tools, etc. Develops robust program for Facilities Work Study Students Assists with tracking and organizing Facilities projects and initiatives Assists with the planning of programs regarding physical plant and service industries. Assists with the planning of maintenance and repair programs. Assists in the inspection of jobs in progress as to the quality and conformance with plans and specifications, resolves technical problems that arise, and evaluates inspections of the entire physical plant. Performs other duties as assigned EDUCATION, EXPERIENCE AND SKILLS REQUIRED Graduation from an accredited four-year college or university or related or equivalent education or experience. Experience and education may be substituted for one another. Good verbal and written communication skills. Knowledge of construction and maintenance work involving buildings, utility systems and equipment. Knowledge of applicable safety and accreditation standards. Ability to prepare plans and specifications. Ability to estimate job costs. Ability to direct multiple operations. Ability to supervise the work of others. Ability to organize preventive maintenance programs. Ability to communicate effectively and to develop effective work methods. Must have a valid Texas driver’s license, related insurance, and good driving record

Salary : $72,000 - $114,000