What are the responsibilities and job description for the Executive Assistant - 12 month FTC position at Schroders Recruitment?
Who We’re Looking For
Benchmark Capital is seeking an Executive Assistant for 12 months to cover a period of maternity leave to provide comprehensive administrative support to the Group Head of Technology & Change, the Client Director, and the Head of Product. In this role, you will serve as the first point of contact for various stakeholders, both internal and external to the organisation.
About Benchmark
Benchmark Capital offers award-winning, proprietary solutions encompassing regulatory, platform, and investment services. We are dedicated to supporting advisers throughout their journey—from launching and managing a financial advice business effectively to driving growth and realising value. Our technology and support services enable high-quality financial advisers to provide exemplary assistance. Additionally, our own Financial Advice business helps families identify solutions that meet their needs and aspirations. We prioritise good client outcomes, ensuring that clients’ interests are at the heart of our decision-making. Our commitment to the principles of Treating Customers Fairly is fundamental to our operations, as we embrace our responsibility to care for all clients, particularly those who may be more vulnerable.
The Base
You will be based at our Schroders Business Campus, located near Horsham in West Sussex. Our campus, known for its high standards and international reputation, offers a unique working environment outside the city. With state-of-the-art software and hardware, alongside generous campus facilities such as an on-site restaurant, coffee shop, and gym, we provide a vibrant workplace. Commuters can enjoy our dedicated shuttle bus service to and from Horsham’s mainline train station.
What You’ll Do
Make travel and accommodation arrangements, both UK and international.
Manage extensive diaries.
Screen emails to facilitate the timely handling of key issues.
Serve as the primary point of contact within the business and with clients, key contacts at Schroders, and external parties.
Ensure the timely and accurate flow of information, keeping the executive apprised of broader priorities and issues.
Assist in submitting expenses, tracking business mileage, and managing credit card transactions.
Format communications, including memos, emails, presentations, and reports.
Provide broader management support across teams, focusing on diary assistance for direct reports when necessary.
Coordinate internal and external events, managing guest lists, locations, and catering.
Prepare and organise internal meetings, including setting agendas, taking notes, and following up on actions.
Occasionally support Executive Leadership Team (ELT) members without specific EA cover, including meeting requests and travel bookings.
Provide holiday cover for the Executive Assistant team as required.
Knowledge, Experience, and Qualifications
A minimum of 3 years’ experience in an Executive Assistant or Personal Assistant role.
Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
Excellent communication skills with high standards of literacy.
Proactive problem-solving abilities and attention to detail.
What You’ll Be Like
A promoter of Treating Customers Fairly principles with a strong sense of duty and care for our clients.
Possessing strong organisational and time management skills, with an ability to prioritise tasks effectively.
Demonstrating maturity, professionalism, and gravitas.
Embodying the right attitude and goals that align with our objectives.
A team player who enjoys contributing to business improvements while also being self-motivated.
Adaptable to changing priorities in a dynamic work environment.
Maintaining discretion and confidentiality at all times due to the nature of the role.
We're Looking for the Best, Whoever They Are
Our mission is to deliver excellent investment performance to our clients through active management. We believe that diversity of thought, supported by an inclusive culture, enables us to make better decisions and successfully achieve our goals. Inclusion and diversity are strategic priorities for us, and we are proud to be an equal opportunities employer; all individuals are welcome, regardless of age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristics.
