Executive Assistant

About Schulson Collective:
Schulson Collective is a dynamic restaurant group headquartered in Philadelphia, PA, dedicated to providing exceptional dining experiences across our diverse portfolio of restaurants. As we continue to grow, we pride ourselves on our commitment to quality, innovation, and hospitality.

Position Overview:
The Executive Assistant will provide comprehensive administrative and personal support to the CEO, ensuring both professional and personal responsibilities are seamlessly managed. This role requires a highly organized, proactive individual with exceptional time management skills, discretion, and the ability to balance a wide range of tasks in a fast-paced environment. This is NOT an entry level position. 

Key Responsibilities:

• Administrative Duties:
• Manage the CEO’s professional and personal calendar.
•  Scheduling meetings, appointments, family obligations, travel arrangements, etc.
• Prepare and organize meeting agendas, minutes, and follow-up actions for business and personal engagements.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely responses.
• On-site from 8:30am-5:00pm, M-F.
• May be on-call outside of standard business hours.
• Personal Tasks:
• Coordinate and manage personal travel plans, family vacations, and other domestic arrangements (reservations, accommodations, etc.).
• Assist with personal tasks such as gift purchasing, event planning, and handling family-related matters.
• Maintain relationships with staff, vendors, and service providers to ensure the CEO's personal life is well-organized and runs smoothly.
• Organize & manage invoices and payments for personal purchases and household services.
• Project Management:
• Assist in coordinating and executing both professional and personal projects as directed by the CEO.
• Monitor project timelines and deliverables to ensure goals are met, both for the business and the CEO’s personal commitments.
• Communication:
• Act as a liaison between the CEO and internal/external stakeholders, including family members, personal contacts, and business associates.
• Prepare presentations, reports, and documents as needed for both business and personal matters.
• Office & Household Management:
• Maintain an organized office environment, including supplies, equipment, etc.
• Oversee and coordinate the CEO’s personal household management, including maintenance, contractors, and other service providers.
• Confidentiality and Discretion:
• Manage both professional and personal matters with the utmost confidentiality and discretion.
• Safeguard sensitive information, including family details, business operations, and financial matters.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• 5 years of experience as an executive assistant or in a similar administrative role, preferably in the hospitality or restaurant industry.
• Experience in providing personal assistance to a high-level executive, including managing personal life logistics.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive and positive attitude, with the ability to anticipate the needs of the CEO.

How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience to julie.munafo@schulson.com. OR Apply through Culinary Agents