What are the responsibilities and job description for the Automotive Billing Specialist position at Schumacher Auto Group Inc?
Description
Schumacher Auto Group has an outstanding opportunity for an experienced results-focused, highly driven Billing Specialist for our North Palm dealership. The purpose of the Billing Specialist is to: verify completeness of documentation related to the sale of the vehicle, account for the sale of the vehicle, pay commissions to the sales staff, collect sales contracts from the lender, and assist with other general accounting-related functions. Experience with automotive billing processing is required. Great pay and benefits to the right person.
Essential Job Responsibilities
- Ensures proper billing of all vehicles sold from calculating profits, set up receivables/liabilities and calculates sales commissions
- Reconcile Dealer Reserve statements and product submissions.
- Process payments to floor plan institutions.
- Research and resolve any discrepancies or problems with the billing process.
- Maintains follow-up on all incoming titles.
- Maintains and reconciles schedules for tax, title and license payable and lien payoffs.
- Identifies internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the Controller.
- Maintains error logs.
- Processes payoffs on trade-ins and floor plan, pulls contracts, and forwards to financial institutions.
- Verifies Finance and Insurance (F&I) data to documents.
- Prepares invoices listing items sold and service provided, amounts due and credit terms.
- Issues credit memorandums to indicate returned or incorrectly billed merchandise.
- Prepares credit forms for customers or finance companies.
- Posts transactions to accounting records such as worksheet, ledger and computer files.
- Accesses computer files and compiles reports as requested.
- Maintains professional appearance and neat work area.
- Processing and posting Dealer Trades.
- Prepare payments to customers and vendors pertaining to new vehicle deals.
- Submit Finance aftermarket contracts.
- Reconcile contracts in transit and payoff related schedules.
- Assist customers and sales personnel in billing and payoff issues.
- Assist other accounting and titling personnel during their absence.
Requirements
- Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
- Ability to deal with problems involving a few concrete variables in standardized situations.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule.
Education and/or Experience
- High School Diploma or General Education Diploma; and six months related experience and/or training; or equivalent combination of education and experience.
- Demonstrate good administration and coordination skills.
- Demonstrate basic accounting skills and knowledge of routine accounting functions.
- Demonstrate good computer skills and a working knowledge of CDK computer systems.
