What are the responsibilities and job description for the Account Clerk - Keyboard Specialist (FT) position at Schuyler County?
HOW TO APPLY:
- Applicants must submit a Civil Service “Application for Employment and/or Examination” to Schuyler County Civil Service office.
- Applications WILL be accepted via email or fax.
- You may include a resume with your application; however, you may NOT substitute “See Resume” for completing any portion of the application form.
- INCOMPLETE APPLICATIONS WILL BE DISAPPROVED.
RESIDENCY REQUIREMENT:
- Candidates must have been legal residents of Schuyler or a contiguous (Chemung, Seneca, Steuben, Tompkins and Yates) county for at least one month immediately preceding the date of the application.
- Preference in appointment may be given to a resident of the jurisdiction for which there is a vacancy.
DISTINGUISHING FEATURES OF THE CLASS:
- The work involves responsibility for the performance of standard account-keeping procedures in maintaining and checking financial accounts and records.
- The incumbent will be responsible for entering and retrieving information from a computer database/spreadsheet using software.
- Routine assignments are done under supervision in accordance with defined procedures; detailed instructions are provided for new or unusual assignments.
- This class differs from Senior Account Clerk-Keyboard Specialist by virtue of the limited complexity of the work.
- The work is reviewed by observation, crosschecks, or by the immediate supervisor and by other steps in the account-keeping process.
- Does related work as required.
TYPICAL WORK ACTIVITIES:
- Reviews a variety of documents such as claim forms, vouchers, bills, and purchase orders to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies.
- Verifies all calculations and codes on documents.
- Posts figures to appropriate accounts in hard copy or by computer and verifies all data entered.
- Prepares correspondence, documents, records and other written material in draft form using handwritten rough draft, oral recordings or data from various equipment as source data.
- Reconciles all entries, both credits and debits.
- Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid.
- Uses computer software to produce data needed for state and federal reimbursement claims.
- Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balance to appropriate ledgers.
- Deposits bank receipts and transacts other bank business.
- Contacts by telephone and correspondence clients, vendors, etc. to obtain additional information.
- Provides routine information orally or in writing in response to inquiries on financial records.
- Files and maintains all related records such as records related to processing of payrolls, invoices, vouchers, bills and correspondence.
- Receives, balances and audits payroll time records.
- May order office supplies and maintain an inventory of supplies and equipment.
- May sort and distribute mail.
- Operates calculator, computer terminal and other related office equipment.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of an equivalency diploma, and either:
- Successful completion of a high school accounting course and a keyboarding or word processing course; or
- Six credit hours of coursework in accounting at a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees and either a course in keyboarding/word processing or one year of clerical experience that involved typing or word processing; or
- One year of experience maintaining financial accounts and records which included typing or word processing.
Note: Please submit proof of coursework if you qualify under A or B above. If using work experience to qualify, please describe fully on the application. Clerical experience is defined as activities involving the performance of routine office tasks, such as keeping of records & accounts, correspondence, recording/entering & retrieving data and/or information or i.e. filing, answering phones, typing correspondence, and using modern computer software. This experience should be the primary function of the job and not incidental.
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