What are the responsibilities and job description for the Accounting Administrative Assistant position at SCHWARZE INDUSTRIES?
Position Summary:
Responsible for processing Sales Orders and legal documents. Maintains Unit Sales Files for new and used sweepers. Prepares operational reports to ensure accuracy. Determines payment schedule for truck chassis, acceptance or rejection of sales orders and when to issue temporary tags.
Essential Functions of the Job:
Distributes daily sales summary by gathering sales, backlog and production data.
Prepares legal sales documents for sold vehicles and equipment
Prepares certificates of origin on new vehicles and equipment.
Prepares titles for used vehicles and equipment; sends to customers or lien holder when documents and payment is received.
Prepares sales order for invoicing; terms, purchase order numbers, territory number, freight and all serial numbers listed.
Logs MSOs and titles received; Log trucks as “off-site” (Demos loaners, rentals etc.).
Pass PDI forms and warranty registrations on to warranty department.
Process chassis and auxiliary warranty information with vendors.
Maintain, follow up, and track all paperwork required to be completed and returned when a sweeper is sold.
Maintain and organize invoiced unit file system.
Assist with accounts receivable and accounts payable.
Assist with accounting reports as needed.
Assist with switchboard duties.
Job Type: Full-time
Pay: $22.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Experience:
- Administration: 3 years (Required)
Ability to Commute:
- Huntsville, AL (Required)
Work Location: In person
Salary : $22 - $27