What are the responsibilities and job description for the Administrative Assistant position at Sci Engineering Inc?
SCI Engineering is a multi-discipline firm offering a variety of services from the design development stage through construction. SCI has office locations in Missouri, Illinois, Texas, and Colorado and we specialize in Geotechnical, Environmental, Natural Resources, Cultural Resources and Construction Material Testing services.
This is an entry level position responsible for providing administrative support and various other office and support tasks for our service groups and the office as a whole. Duties include, but are not limited to, typing reports, correspondence, data entry, and filing for multiple project managers as well as additional administrative tasks as assigned. Working with other administrative staff is a critical component and we are looking for a team player.
Benefits (Full-time employees eligible) include:
- 401(k) (Matching Program)
- Health insurance (Including a HDHP option free for employees)
- Dental insurance (Free to Employees)
- Vision insurance (Free to Employees)
- Disability insurance (Free to Employees)
- Life insurance (Basic Term Life Free to Employees)
- Paid Time Off (PTO)
- Professional Development Assistance
- Employee Referral Bonus
- Tuition Reimbursement
Why Join SCI?
At SCI, your success is our success. We offer exciting opportunities for career advancement and professional development, encouraging continuous skill development and promoting from within based on performance and initiative. Collaboration and mentoring are key to our culture, and we welcome ideas for innovation and improvement. We also offer teambuilding opportunities through various clubs and committees.
We are proud to be recognized as a 2025 USA TODAY Top Workplace (topworkplaces.com/company/sci-engineering/). Our employees enjoy a casual dress code, including jeans every day, and benefit from a flexible work schedule that supports work-life balance. Our Good Cause Charity Program empowers employees to donate to the charity of the month, with SCI matching contributions.
Join SCI and be part of a dynamic team that values your contributions and supports your growth. Apply today!
Essential Functions
- Provide excellent customer service to existing and new clients as well as internal team
- Answering phones and responding to all client inquiries in a polite and timely manner
- Assist project managers with review, organization, and distribution of project documentation, as needed
- Maintain daily, weekly and end of project deadlines with the project managers
- Assist with Client Database Management
- Assist with billings/invoicing to clients, as needed
- Greet and assist all visitor arrivals appropriately
- Prepare outgoing mail and sort incoming mail, as needed
- Make copies and prepare miscellaneous paperwork, as needed
- Communicate with co-workers, management, clients and others in a courteous and professional manner
- Conform with and abide by all regulations, policies, work procedures and instructions
Qualifications
- Minimum of a high school diploma or equivalent
- Detail-oriented with high standards for a quality product
- Outgoing personality not afraid to ask questions
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Must be proficient in Microsoft Word, Excel, Power Point, and Adobe Acrobat software programs
- Ability to multitask and prioritize tasks to meet deadlines
- Excellent verbal and written communication skills required
- Must be willing and capable of learning other computer programs and data bases used in our industry
SCI is an Equal Opportunity Employer and does not discriminate against any applicant. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
