What are the responsibilities and job description for the Administrative Assistant position at Scion Executive Search?
Scion Staffing has been engaged to conduct an immediate search for a Administrative Assistant on behalf of our client, a prestigious arts and cultural institution!
This is an exciting opportunity for a detail-oriented professional to support daily museum operations, assist visitors, and contribute to event planning efforts. This role plays a key part in ensuring a positive and welcoming experience for guests while providing essential administrative support to museum staff.
This is a part-time, temporary position (24 hours per week, Wednesday-Friday, 8:00 AM - 4:30 PM), based in Shoreview, MN.
What They Offer:
- $19 - $22 per hour (DOE)
- Engaging and collaborative work environment
- Opportunity to contribute to the arts and cultural community
- Hands-on experience in visitor services and event coordination
What You Will Be Doing:
- Visitor Services: Respond to inquiries via email, phone, and in person, ensuring excellent guest experiences.
- Event & Program Support: Assist with planning and logistics for museum events and educational programs.
- Guest Check-In: Prepare the front-of-house before opening, check in visitors using reservation software, answer questions, and ensure gallery security.
- Tour Coordination: Maintain the tour waitlist, track visitor cancellations, release available spots, and notify guests accordingly.
- Group Bookings: Schedule large group tours over the phone and provide timely reminders.
- Library Support: Track library usage and reshelve books as needed.
What You Will Need:
- High school diploma or equivalent.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively, using sound judgment.
- Proficiency in Microsoft Office Suite (OneDrive, Word, Outlook).
- Willingness to learn visitor services software (Tock).
Interested?
Contact Scion Staffing today by submitting your resume directly through this posting! We’re excited to review your background and discuss this fantastic opportunity further.
About Our Firm:
Scion Staffing is a national award-winning staffing firm! Since 2006, we have successfully placed thousands of talented candidates with exciting opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire technical recruiting, interim leadership placement, and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm and a top recruitment firm by The Business Times! More information about us can also be found at www.scionstaffing.com.
Equal Opportunity Statement:
Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our clients, and the candidates we represent.
Job Types: Part-time, Temporary, Temp-to-hire
Pay: $19.00 - $22.00 per hour
Expected hours: 24 per week
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- Shoreview, MN 55126 (Required)
Work Location: In person
Salary : $19 - $22
