What are the responsibilities and job description for the Assistant Manager position at SCM Property Management?
The assistant property manager provides management, direction, and leadership, along with the Property Manager. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.
Duties and Essential Functions
- Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.
- Organizes and prioritizes large volume of information and calls.
- Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
- Handles confidential and non-routine information and explains policies when necessary.
- Maintain, update, type, and coordinate account information in computer database.
- Coordinate and track important dates and meetings, such as annual and budget meetings.
- Ensure that all communication is handled in a professional and courteous manner.
- Assist with producing minutes for Board Meetings.
- Assist with preparation of the Board Agenda’s and Board Packet.
- Responsible for coding and entering all Invoices for the community.
- Responsible to work closely with Committee’s and each Committee Chairperson.
- Assist with gathering quotes & proposals for projects for the community.
- Daily management of the office staff and/or other team members on-site.
- Supply ordering for Maintenance, Housekeeping, and the Office.
- Assist in posting all agenda to proper physical locations and to the website.
- Monitoring of Vendor License and Insurance Expirations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 50 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Required Experience and Education
- Prior experience in a related position; a minimum of 3-year experience.
- High School diploma required; college degree preferred; CAM License required.
- Working knowledge of computer and associated programs; MS Office Suite, BuildingLink, QuickBooks.
- Ability to multi-task, set, and manage priorities.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Benefits:
- Paid time off
Shift:
- 8 hour shift
Work Location: In person