FACILITIES COORDINATOR

Position: Facilities Coordinator

The Facilities Coordinator position requires a detail-oriented person who can efficiently and effectively problem-solve, communicate and manage response to building violations, and other related building maintenance issues on agency properties located in the New York City boroughs, Nassau and Suffolk counties.  In addition,

• Monitor and track building violations (ECB, FDNY, HPD, DEP, DSNY, etc) to ensure timely handling (correction, appearances, payment) and to avoid unnecessary fines and expenses. Prepare periodic (monthly) hearing /inspection calendars.
• Coordinate with program personnel to facilitate corrections, representations, payment of fines and fees.
• Coordinate with the property violations and monitoring company including review of documents, hiring, hearings and court appearances.
• Coordinate with SCO Legal and outside counsel, when necessary, to ensure effective and efficient representation.
• Coordinate with landlords including establishing responsibility for violations, and correction remediation.
• Monitor and track building compliance deadlines to ensure properties are in compliance with all local laws and avoid violations and fines, including inspections and FDNY Fire & Life Safety Plans.
• Monitor and track building operating systems such as elevators, boilers, cooling systems are operational, in compliance with applicable laws and preventive maintenance is performed.
• Facilitate payment of fines.
• Update property management software
• Occasional travel to New York City (5 boroughs) for hearings or to make payments.
• Assist in the management of utility accounts (Con Ed, NYC Water Board, National Grid)
• Serve as the primary back up to Fleet Manager/Fleet Specialist.
• Represent Business Operations in the Main Administrative Offices (Kellum Pl)
• All other duties as assigned

Education and Experience

• Associates Degree or higher from an accredited institution preferred

• Experience with New York City property violations (DOB, FDNY, DSNY, HPD, DOHMH, DEP) preferred

• Working knowledge of building maintenance, leases, contracts, agreements preferred

• Computer proficiency including MS Office (Word, Excel, Powerpoint) required. Property management software preferred