What are the responsibilities and job description for the Document Control Records Management position at Scope Services?
Job Description :
Content Management Coordinator II develops, implements, maintains, and supports technologies and processes for life cycle management for engineering documents and drawings. This position supports Engineering in the use of engineering document management systems.
These accountabilities are not intended as a complete list of specific duties and responsibilities and does not limit or modify the right of any supervisor to assign, direct, and control the work of employees assigned to this job.
Primary Accountabilities :
Follows standard processes and procedures, conducts inventories and analyzes existing records repositories to make suggestions for retention and storage.
Completes moderately complex to complex analysis of customer needs to identify business and technical requirements for processes and systems. Suggests improvements to existing processes and systems, and design of system components related to life cycle management of physical and electronic content and records.
Implements, maintains and monitors systems of moderate complexity and monitors daily system performance.
Develops and maintains manuals, documentation, and training materials and conducts training related to life cycle management of physical and electronic content and records.
Provides mentoring, guidance, and training to department staff on the use of engineering document management systems.
Manages the transition of documents into and from exiting record repositories.
Engages in other duties as needed that support Alliant Energy's Values and helps deliver on our Purpose to serve customers and build stronger communities.
Supervision :
Performs work under the direct supervision of a Team Lead or Manager.
Requirements :
3 years of related experience
Working knowledge on use of AutoCAD and MicroStation Preferred Experience
Experience in procedure and technical writing Key Skills
Quality Standards Management - The ability to develop, review and communicate clear, quality expectations and standards within an organization that are aligned to the company's values and business objectives.
Records Management - The creation, distribution, usage, maintenance, and disposition of recorded information cultivated as evidence of business activities and transactions.
Technical Documentation - The process of documenting the foundational information about the underlying architecture, materials, and process for interfacing with existing technology. Technical documentation refers to any document that explains the use, functionality, creation, or architecture of a product.
Expands analytical or technical skills in own work area Maintains appropriate licenses, training and / or certifications, as needed Applies experience and skills to complete assigned work within own area of expertise Works within standard operating procedures and / or analytical methods
Works with a moderate degree of supervision Functional Knowledge
Applies analytical and technical skills to perform a variety of activities Business Expertise
Has good understanding of how the team integrates with others Leadership
Has no supervisory responsibilities Problem Solving
Recognizes and solves routine problems that can occur in own work area with or without supervisory approval; evaluates and selects solutions from established operating procedures Impact
Impacts the quality and quantity of own work Interpersonal Skills
Uses communication skills and common courtesy to exchange information Knowledge, Skills, and Abilities
Ability to analyze and solve problems of a moderate to complex nature and implement an effective solution.
Ability to organize medium to large project details and effectively document such details.
Demonstrated ability to write / produce procedural and technical documents preferred.
Demonstrated ability to plan and carry out responsibilities with a minimum of direction.
Demonstrated effective interpersonal, verbal, and written communication skills.
Demonstrated ability to use computer software programs (e.g., e-mail, word processing, spreadsheet, and project management).
Ability to work in a diverse and inclusive environment.
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