What are the responsibilities and job description for the Resource Center Assistant/Backup Receptionist position at Scopelitis Law Firm?
About The Firm
Scopelitis, Garvin, Light, Hanson & Feary serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation, insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs. We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services. With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.
The Firm has an opening for a full-time Resource Center Assistant / Backup Receptionist in the Firm’s Indianapolis office. This is a full-time position with scheduled hours of 8 : 00 AM – 5 : 00 PM but will require a flexible work schedule in order to cover the hours of another team member when absent from work.
The Opportunity
The candidate will work under the supervision of the Resource Center Supervisor. The candidate will possess a high sense of urgency and customer service when working with attorneys and staff. This position requires a good attendance record including arriving to work on time and beginning and ending the workday as scheduled, unless approved in advance. This candidate will also have a proven track record of maintaining a high degree of confidentiality.
Essential Job Duties
- Provides coverage for other Resource Center team members and Firm Receptionist in their absence.
- Provides daily production support for all copy, print, scan, CD, thumb drive and binding requests as needed.
- Sort and deliver mail / packages and print jobs to recipient or assistant per instructions as needed.
- Log incoming certified mail & outgoing certified mail / FedEx in spreadsheet as needed.
- Meter all outgoing mail and log in spreadsheet as needed.
- Stock supplies at all convenience copiers once per week as needed.
- Order and disperse breakroom supplies as needed.
- Reshelves open files in the Firm's file rooms according to established filing procedures. Collects files daily from centralized location for reshelving. Repairs or replaces file folders and file labels that are torn or damaged.
- Scan files / filing into NetDocs as needed.
- Work with Facilities Director on recalling old files back to the Firm, scanning the files, and saving them into NetDocs.
- Prepare and send refiles back to storage as needed.
- Other projects as assigned.
Firm Benefits
The Firm offers a comprehensive benefits package including medical / HSA, dental, vision, life, disability, family care leave, 401k / profit sharing retirement package and pet insurance.
Please send resumes to HR@scopelitis.com. Resumes with previous law firm experience will be considered first. Compensation for the Resource Center Assistant / Backup Receptionist will be commensurate with experience and qualifications. An Equal Opportunity Employer.
