What are the responsibilities and job description for the Program Specialist - Information Technology (.5 FTE) position at Scott County, Minnesota?
Job Summary
Performs professional and technical level support for programs and staff in the Information Technology (IT) Department utilizing various systems. Responsible for complex work related to the contracting of services and procuring of goods and equipment, ongoing communication with stakeholders, creation of documents, process development, maintenance of tracking systems, and support of document management programs. Responsible for scheduling appointments; arranging meetings and conferences; compiling records, reports, or visual aids; and maintaining records and department files. This requires independent thinking and self-starting abilities.
Dependent upon qualifications, anticipated hiring range is $29 - $35/hour
Full range goes up to $42/hour with outstanding performance
Essential Duties
Performs all phases of procurement of products and services required by the IT Department. Follows County procurement processes and best practices for vendor and product selection. Reviews and resolves any discrepancies prior to paying invoices.
Assists with IT contract preparations and procurement process adherence; maintains, monitors, and updates existing contracts; drafts and prepares Requests for Board Action (RBA); and acts as liaison between IT and vendors.
Acts as administrator of the IT Asset Management process; maintains up-to-date inventory data and prepares reports.
Performs a variety of accounting duties and compiles data for preparation of budget and forecasting utilizing an ERP system; composes, compiles, and maintains complex files, records, schedules, spreadsheets, and statistics; and prepares reports.
Assists in the development and implementation of methods and procedures to expedite and improve procurement, asset management, financial recordkeeping, and reporting functions for the IT Department.
Coordinates communications to IT customers; is owner/author/administrator of document management practices.
Organizes and manages special projects at the discretion of the supervisors and managers.
Provides assistance in a variety of administrative functions in support of IT staff.
Works the hours and/or shifts as assigned and begins and ends work on time.
Minimum Qualifications
Performs other related duties as required or assigned.
Requires equivalency of an associate's degree and three years progressively responsible experience in procurement, contracts, and managerial support.
Excellent verbal and written communication skills and solid experience with document management are preferred.
Experience with accounting practices and intermediate to advanced experience with Microsoft Excel and Microsoft Word are preferred.
Strong preference given for a bachelor's degree.
A reliable form of transportation for the performance of work responsibilities is required.
Selection Process
Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.
If you require accommodations or have any other questions regarding this job posting, please call the Scott County Employee Relations department at 952-496-8103 and reference the posting title and number.
If you have questions about the hiring process, please visit: Hiring Process | Scott County, MN (scottcountymn.gov)
Performs professional and technical level support for programs and staff in the Information Technology (IT) Department utilizing various systems. Responsible for complex work related to the contracting of services and procuring of goods and equipment, ongoing communication with stakeholders, creation of documents, process development, maintenance of tracking systems, and support of document management programs. Responsible for scheduling appointments; arranging meetings and conferences; compiling records, reports, or visual aids; and maintaining records and department files. This requires independent thinking and self-starting abilities.
Dependent upon qualifications, anticipated hiring range is $29 - $35/hour
Full range goes up to $42/hour with outstanding performance
- While the position is hybrid, there will be an expectation during on-boarding training period, the employee will need to be on-site****
Essential Duties
Performs all phases of procurement of products and services required by the IT Department. Follows County procurement processes and best practices for vendor and product selection. Reviews and resolves any discrepancies prior to paying invoices.
Assists with IT contract preparations and procurement process adherence; maintains, monitors, and updates existing contracts; drafts and prepares Requests for Board Action (RBA); and acts as liaison between IT and vendors.
Acts as administrator of the IT Asset Management process; maintains up-to-date inventory data and prepares reports.
Performs a variety of accounting duties and compiles data for preparation of budget and forecasting utilizing an ERP system; composes, compiles, and maintains complex files, records, schedules, spreadsheets, and statistics; and prepares reports.
Assists in the development and implementation of methods and procedures to expedite and improve procurement, asset management, financial recordkeeping, and reporting functions for the IT Department.
Coordinates communications to IT customers; is owner/author/administrator of document management practices.
Organizes and manages special projects at the discretion of the supervisors and managers.
Provides assistance in a variety of administrative functions in support of IT staff.
Works the hours and/or shifts as assigned and begins and ends work on time.
Minimum Qualifications
Performs other related duties as required or assigned.
Requires equivalency of an associate's degree and three years progressively responsible experience in procurement, contracts, and managerial support.
Excellent verbal and written communication skills and solid experience with document management are preferred.
Experience with accounting practices and intermediate to advanced experience with Microsoft Excel and Microsoft Word are preferred.
Strong preference given for a bachelor's degree.
A reliable form of transportation for the performance of work responsibilities is required.
Selection Process
Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.
If you require accommodations or have any other questions regarding this job posting, please call the Scott County Employee Relations department at 952-496-8103 and reference the posting title and number.
If you have questions about the hiring process, please visit: Hiring Process | Scott County, MN (scottcountymn.gov)
Salary : $29 - $35
