What are the responsibilities and job description for the Legal Administrative Assistant position at Scout Cold Logistics?
The Legal Administrator’s primary responsibility is to act as a project liaison between Scout’s
General Counsel and the other teams, including Asset Management, Development, Finance and
Investments and will be the office coordinator for the headquarters in Coral Gables. The role
requires a versatile and detail-oriented individual to join our legal team as both an executive
assistant, who will work with the President and General Counsel, and a legal assistant who will
perform paralegal functions. This role requires a combination of administrative and document
preparation skills. The ideal candidate will be able to seamlessly transition between legal
assistant and paralegal duties as needed to support the team.
Responsibilities
Essential Executive Assistant Functions:
* Provide general administrative support to the President and General Counsel, including
scheduling appointments, managing calendars, and handling correspondence.
* Open, sort, and distribute incoming mail and prepare outgoing mail.
* Maintain electronic and physical filing systems, ensuring accurate and organized records.
* Prepare and proofread legal documents, such as contracts, correspondence and routing
packages for internal approvals.
* Coordinate travel arrangements and prepare expense reports.
Legal Assistant/Paralegal Duties:
* Prepare and revise legal documents based on standard templates, including notices and
confidentiality agreements.
*Assist with contract management, including organizing files and maintaining online
shared files, as well as the routing of documents for signature via DocuSign.
* Coordinate with team members from other departments to prepare and circulate routing
packages for approval and signature.
* Assist with support in closings of acquisitions and dispositions, including coordinating
with outside counsel and preparation of closing binders.
Competencies:
* Strong organizational skills, with a detail-oriented approach to projects.
* Previous experience as a legal assistant or paralegal is desirable.
* Experience with contracts and contract management, or closings, preferred.
* Ability to work in a dynamic fast-paced, team-oriented environment demonstrating
attention to detail and displaying sensitivity to confidential matters.
* Approach that is high energy and self-motivated, with the capability to complete defined
tasks with minimal supervision.
* Dedication to model Scout’s values, which requires that team members conduct daily
business and interactions with mindfulness to reflect Scout’s culture and promote its
standards of excellence.
Qualifications
* Minimum of 3 years of experience.
* Bachelor’s Degree
* Excellent communication skills, both written and verbal
* Ability to understand and compile contracts and prepare abstracts, schedules and logs
* Strong organizational skills and attention to detail including, with the ability to prioritize
and manage multiple projects simultaneously
* Ability to function both in a team-oriented setting, and independently
* Commitment to meeting deadlines.
* Strong Microsoft office skills including Outlook, Word, Excel and PowerPoint.
* Experience with DocuSign is a plus