What are the responsibilities and job description for the Field Admin I position at Scout Energy Management?
Duties & Responsibilities
- Assist with coordination of office activities and operations to secure efficiency and compliance of company policies
- Greet vendors and visitors with a positive, helpful attitude
- Handle all administrative tasks within the office such as filing, communication with vendors, answer / forward phone or email requests, sort & distribute mail
- Assist operations (field personnel, Foreman & Superintendent) with administrative needs
- Code invoices accurately & timely
- Submit timely reports and invoices using applicable Scout operating systems (Open Invoice)
- Track open tickets submitted by operations
- Attend safety meetings and actively participate in discussion when possible
- Identify safety opportunities to help reduce costs
- Keep reception area tidy
- Arrange couriers, appointments and meeting requests as requested by Foreman or Superintendent
- Coordinate office activities and operations under the direction of the foreman to secure efficiency and compliance of company policies
- Assist field personnel in communicating with other departments throughout Scout
- Support budgeting and accounting procedures when needed
- Create and update records and databases with personnel, financial, and other data
- Track and stock office supplies, place orders when necessary (with foreman approval)
- Prioritize tasks and work with little supervision
- Perform other various tasks as assigned by supervisor
Skills & Specifications
Education & Qualifications
