What are the responsibilities and job description for the Bilingual (Spanish) Administrative Assistant - Facilities position at Scranton Law Firm?
At Scranton Law Firm, we work hard to make a difference in our clients’ lives. The hallmark of Scranton Law Firm is quality legal work. From attorneys to legal support staff, every member of our team plays a vital role in delivering the highest quality of service to our clients through aggressive representation. Though the firm was started more than 45 years ago, our mission has always been the same: Fight for the legal rights of the underdog.
Scranton Law Firm’s key asset is our team members. We are seeking talented people who not only want to achieve their individual goals but want to help their fellow team members succeed. We celebrate every win, and we learn from every mistake together.
Scranton Law Firm is looking for an Administrative Assistant, Facilities, to provide outstanding support to our growing team.
What You Will Be Doing
Greet visitors, answer phones, respond to inquiries, and resolve issues based on established firm policies.
Collate and distribute mail.
Perform a wide variety of administrative tasks including e-mail communication, data entry and the drafting, editing, and revision of letters, reports, and other materials.
Create and maintain filing systems, both electronic and physical.
Organize and facilitate meetings and events, schedule and coordinate dates and times, venues, attendance, agendas, and facility arrangements.
Facilitate, monitor and/or oversee office purchasing, inventory, supplies and equipment.
Oversee cleaning and maintenance tasks.
Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, common areas and parking lots.
Schedule inspections and repairs with outside vendors as needed.
Perform other duties as assigned.
What You Should Have
High degree of proficiency in Microsoft Word, Excel, and Outlook.
Excellent organizational and communication skills both written and verbal.
Must be fluent in Spanish
Able to lift up to 25lbs
Additional Requirements: A criminal background check will be conducted.
If this sounds like you, please submit a cover letter and resume.