Contracts Admin & Commercial Support

Job Type

Full-time

Description

This position supports Management, as well as the Commercial and Logistics departments with

system entry of supplier and consumer contracts, load authorizations, receipts and shippers,

communications and problem solving to further improve utilization of the companies' systems as

directed. The primary responsibilities of this role are to ensure that supplier and consumer

information, company support, and production documents and market data are entered into

company directed area as soon as possible. The position aids in the management of the consumer

bid process, distribution of company market data and executive assistance to the commercial and

management teams.

Requirements

Essential Duties and Responsibilities: The following are general responsibilities associated

with the position as directed.

• Learn the company's RIMAS Scrap Management software in all aspects as related to
• supplier and consumer interactions.
• Enter Purchase Orders (PO) and Sale Orders (SO) - also referred to as contracts.
• Assists the facilities and logistics teams in scheduling and managing the shipment of commodities of various metal types and forms.
• Supports the purchase of loads against POs and Shipments against SOs.
• Assists in matching receivers to the POs and assures appropriate payment calculation.
• Assists in matching shippers to the SOs, tracks receiving weights, assures appropriate invoicing and payment applications upon receipt of funds.
• Marketing, supplier and expense analysis and other reports as needed.
• Assists in the sourcing and monitoring of freight rates, accruals and tracking both within RIMAS and in any other method deemed suitable.
• Assists in training and elevating the use of the company systems and procedures with other team members.
• Event planning, team building, and other duties as assigned from time to time.
• Other projects as assigned.
  
  

Education and Experience: The minimum level of education and experience required to

perform the job at a satisfactory level.

• High School Diploma or equivalent
• Minimum of 5 years' experience in a customer support or transportation
• Experience as a productive and meaningful member of a commercial team
• Knowledge, Skills, and Abilities: The minimum level of knowledge, skills, and abilities to perform the job at a satisfactory level.
• Extended working proficiency in Microsoft Office products, with focus on Excel, Word & PowerPoint.
• Ability to express ideas clearly and concisely using appropriate mediums (for example, face-to-face, e-mail, and presentations), listen effectively, demonstrate understanding, and clarify meaning for others.
• Ability to analyze, define, diagnose, and resolve problems based on sound logic and rationale.
• Ability to develop, coach, and mentor others including the ability to provide development experiences and network opportunities, advise, and teach to prepare others for effective job performance.
• Ability to interact cooperatively and collaboratively with others as a team, including those holding divergent and/or opposing views and goals.
• Is always courteous and professional to team members both inside and outside of the Company.
• Proficient, timely and courteous in filing, call, fax and message handling & and delivery
• Strong organizational and administrative skills
• Knowledge of scrap metal recycling or similar tangential industry a plus
• Highly organized and professional
• Ability to learn quickly and adapt easily to change.
• Strong management and communication skills
• Ability to work quickly, independently, and with confidence to handle many challenges.
• Work well with others in a fast-paced, non-stop environment.
• Flexibility to changing work conditions, assignments, and schedules.
• Bilingual in English and Spanish helpful.
• Comfortable working in an industrial environment.
  
  

Safety: Environmental or atmospheric conditions commonly associated with the performance of the

functions of this job.

• Strictly adhere to all Health, Safety, and Environmental standards
• Follow all safety guidelines and protocol, including wearing of all PPE
• Adhere to all local, state, OSHA, and environmental regulations
  
  

Decision Making: Common decisions made in the job and the level of review or autonomy needed to

finalize such decisions.

• This position is formally responsible for timely entry of binding company transactions and confidential management of corporate, operational and commercial information.
• There is no current requirement for recommendations regarding policies associated with the job's purpose and essential responsibilities.
• There is no responsibility for hiring, promoting, disciplining, terminating, and developing performance measures for any personnel.
  
  

Physical Requirements: Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Walk and stand for long periods of time; walk and stand on uneven surfaces.
• Communicate by speech and hear audible warning signals.
• Visual acuity needed for constant observation, computer utilization and scrap inspection where required.
• Be able to lift, carry, push, pull, or otherwise move objects of 50 pounds or more.
  
  

Additional Information

• Position is exempt and is not eligible for overtime.