Administrative Assistant – Associate Extension Administrator Office

Job Summary:

Coordinates general administrative, business management, and/or support activities for 1890 Associate Extension Administrator’s office. Serves as office assistant, handles office communications, and assists clientele as needed. Shares information about 1890 programs, services, and resources with stakeholders. Prepares correspondence from printed and/or recorded materials for the Associate Extension Administrator’s office and proofreads outgoing correspondence. Provides leadership for the utilization of office equipment and technical support as needed. Maintains and keeps an organized, accurate, and up-to-date filing system and inventory of resource materials and equipment.

Job Functions/Duties/Responsibilities:

· Responsible for composing, editing, spell checking and proofreading materials, write legibly to record information/minutes, prepare simple correspondences, verbally and/or in writing, communicate information in a precise and concise manner.

· Monitor and maintain the daily operations of the office. Serve as a resource person when meeting and greeting the public, customers, staff and administrators in person or over the telephone as well as obtain or give correct information, ability to explain policies and procedures to stakeholders/customers in an accurate and professional manner or process.

· Maintain an organized, accurate and up-to-date filing system. Create new files, purge old files, update and correct file information, deliver and/or make up files to provide requested information, photocopy files/paperwork and scan documents.

· Maintains and assists with monitoring budgets prior to submission of financial documents.

· Prepares position descriptions, travel request authorizations, travel reimbursements, P-13, P-14 documents, requisitions, leave forms, time sheets, interdepartmental transfers, online requisitions and other pertinent forms as required for state and county staff.

· Assist the Administrative Coordinator and Business Manager, performs a variety of complex administrative duties, prepares budgets, monitors expenditures to ensure compliance with university policies and procedures, develops and manages the administrative procedures of the department/division, supervises support staff, prepares various reports and correspondence, serves as the liaison between the region, headquarter, other regions, university and external organizations/agencies.

Required Skills/Abilities:

· Performs a variety of routine secretarial/administrative and advanced clerical duties.

· Provides courteous and responsive service to the public, diverse disadvantaged rural/urban people, as well as professionals. Ability to deal tactfully with people,

· Maintains confidentiality of information.

· Receives, redirects, and responds to incoming calls and receives any visitors to the office,

· Tracks and logs task using computer, logs and forms to maintain accurate records of transactions, retrieves incoming mail and documents, date-stamps and ability to proficiently take and transcribe minutes.

Valid South Carolina driver’s license is required.

· Individual will work with program leaders and other regional directors and staff in short-term and long-term planning to develop statewide initiatives which reflect the program needs and priorities for the region, as well as the state and federal commitments.

Job Types: Full-time, Temporary

Pay: From $25,690.00 per year

Benefits:

• 401(k) matching
• Employee assistance program
• Flexible spending account

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Ability to Commute:

• Orangeburg, SC 29117 (Required)

Ability to Relocate:

• Orangeburg, SC 29117: Relocate before starting work (Required)

Work Location: In person

Salary : $25,690