Construction Office Project Coordinator Assistant

Construction Office Project Coordinator Assistant

We are seeking an Office Project Coordinator Assistant to join our team! You will be responsible for;

Qualifications

· 1 year of relevant experience

· High school diploma or equivalent

· Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved

· Ability to foster relationships with customers, owners, subcontractors, and vendors

· Demonstrates strong data entry skills with accuracy

· Self-starter and able to work in a fast-paced, team-oriented environment

· Has passion, energy, persistence, positive attitude, and enthusiasm

· Proficient in Microsoft Windows, Word, EXCEL, Power Point

· Able to identify a need, remove the barriers, and know-how to make things happen

Responsibilities

· The Project Coordinator assistant supports the project coordinators as they manage the execution of the construction projects

· The role coordinates activities and processes associated with the project

· The Project Coordinator assistant is responsible for overseeing day-to-day tasks and supporting everyday administrative duties

· Assists with construction projects working closely with the Project Team from inception to closeout

· Assists with the coordination of acquiring required permits and deposits

· Attends Client meetings

· Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI’s”), change orders, billings, submittals, long lead items, and materials procurement

· Coordinating with project team; compiles project information to create and issue weekly client project reports

· Establishes and fosters positive long-term relationships with clients and subcontractors

· Issue Purchase Orders to the project team

· Maintain a timecard with accurate project information daily

· Maintain project logs – RFI’s, submittals, rental, labor, and change order

· Maintain subcontractor list

· Maintains and updates project documents

· Order materials and various project-related items as requested by the Project Manager/Superintendent

· Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers

· Requests and assembles project close-out documents from subcontractors

· Upon project completion, archives project documents

Invoicing and Billing Clerk Responsibilities:

· Prepares, types, and distributes invoices to suppliers.

· Keeping records and managing the company's payables account.

· Enter all the invoice information into an accounting database.

· Responsible for paying the company's bills.

· Gather data, calculate charges and fees, and create invoices for billing purposes.

· Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.

· Verifies accuracy of billing data, correcting any errors.