What are the responsibilities and job description for the Senior Design Project Coordinator position at SDV Office Systems?
Job Description
Job Description
Company Background :
SDV Office Systems was founded with one simple objective : Provide services and products that make Veteran’s lives better. We are a Service-Disabled Veteran Owned Small Business (SDVOSB) that specializes in supplying Federal Agencies with office furniture, design, project management, and installation. We hold an IDIQ contract with the Department of Veterans Affairs to provide Healthcare Furniture to them on a National Scale. We also hold a GSA Multiple Award Schedule for Office Furniture and sell to government agencies via open market solicitations. The purpose of this position is to support the furniture team through execution of awarded contracts.
Position Summary :
This position is responsible for the execution of contracts from order, placement, and to completion.
Responsibilities :
Project Management – Execute contracts to completion with accuracy, timeliness and a focus on building relationships with VA. Duties include :
Review Acknowledgments for accuracy and notify customers of ship dates.
Enter and issue POs and receiving tickets to vendors and dealer partners.
Review project details and develop timelines and installation schedules.
Facilitate project management meetings to update stakeholders as needed.
Discuss timelines, site conditions, verified field dimensions, shop drawings, coordination of internal services and / or subcontractors.
Contract modifications / revisions – Work with Contracting, COR’s and Designers on contract modifications for period of performance, specification changes, storage, and other price increases.
Maintain Backlog Report and notes in NetSuite; monitor target dates, prepaid invoices, and project completion dates for final invoicing of VA to facilitate cash flow.
Manage post-installation punch lists and fulfill items in NetSuite for invoicing upon completion.
Monitor period of performance dates and request modifications as applicable (joint effort between departments).
Assist with customer service requests, resolve pricing discrepancies, margin questions, checking acknowledgements.
Administrative Support
Resolve discrepancies between invoices and POs
Resolve receiving and contract completion issues that arise upon invoicing.
Help develop internal systems that promote transparency, accountability, and continuous improvement.
Basic Qualifications :
6 years of experience in office furniture sales or design or production
2 years in managing a project
Associate’s Degree in Interior Design / Architecture, Project Management or Business Administration or equivalent industry experience preferred; Bachelor’s Degree preferred
Familiarity with major furniture lines
Experience working with Federal Agencies, Department of Veterans Affairs in particular
Software Experience
Design Software : CET / Spec, AutoCAD, 2020 Cap Worksheet
Enterprise Software : Oracle NetSuite
Microsoft Office Suite : Word, Power Point, Excel, Outlook, Teams
Must Have :
Prior production experience over the phone and through emails.
Be able to pass a satisfactory background check.
Benefits :
401k available after 1 year of full-time employment.
Medical, Dental, and Eye Care insurance plans.
Life Insurance and supplemental insurance
Other benefits will be discussed during the interview.
Salary : 50K - 60K depending on experience
Reports To : Design Operations Manager
Locations : Buffalo, NY; Remote
Full-time : Monday – Friday
No Sponsorship available
Company Description
SDV Office Systems, LLC (dba SDV Medical) was founded in 2016 to provide services and products that make Veteran’s lives better at VA health facilities. SDV Medical provides quality medical devices, supplies, and furniture that are critical to our Veteran’s health and well-being. The Medical Division of the company began selling medical devices and supplies in early 2020.
Company Description
SDV Office Systems, LLC (dba SDV Medical) was founded in 2016 to provide services and products that make Veteran’s lives better at VA health facilities. SDV Medical provides quality medical devices, supplies, and furniture that are critical to our Veteran’s health and well-being. The Medical Division of the company began selling medical devices and supplies in early 2020.
