What are the responsibilities and job description for the Executive Assistant position at Sea Reach Ltd?
Executive Assistant
Sea Reach Ltd. is an award-winning, full service exhibit design and fabrication firm located in Sheridan, OR. We work in all fifty states. The work entails the design, production, fabrication and installation of interpretive exhibits for visitor centers and nature trails and wayfinding signage in cities, national parks, and along trails.
Key Responsibilities:
- Calendar Management: Maintain and update executive calendars, schedule meetings, appointments, and conference calls, send timely reminders.
- Communication Management: Answer and direct phone calls, manage email correspondence, draft and distribute professional emails and letters.
- Document Preparation: Create, edit, and format various documents including reports, presentations, letters, and spreadsheets.
- File Management: Organize and maintain physical and electronic files, ensuring proper documentation and retrieval.
- Travel Coordination: Arrange travel itineraries, book flights and accommodations, process expense reports. This position may include travel.
- Meeting Support: Prepare meeting agendas, set up conference rooms, take minutes, and distribute follow-up action items.
Required Skills:
- Excellent Communication Skills: Clear and concise verbal and written communication. Comfortable writing business memos, client emails, and meeting note submittals.
- Organizational Skills: Ability to maintain strict filing procedures for electronic documents, manage multiple projects, manage executives productions schedule, and meet deadlines
- Attention to Detail: Accuracy in data entry and document preparation, needs a good memory.
- Confidentiality: Maintain discretion when handling sensitive information. Will be asked to sign a non-piracy agreement upon hire.
Desired Qualifications:
- A college degree
- Upbeat, positive attitude toward life
- Is comfortable working in a large open office environment
Salary is competitive and commensurate with experience. Benefits include health insurance, 401K plan, profit sharing, retirement, nine paid holidays and one week PTO to start. Relocation assistance may be available. This is a full time position that requires you work in the office with the creative team. Some remote work is possible, but not for the first 90 days.
Please email a cover letter and resume to david@seareach.com. Please state the position title “Executive Assistant” in the subject line of your email. To learn more about Sea Reach, visit us at www.seareach.com. Sea Reach is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Ability to Commute:
- Sheridan, OR 97378 (Preferred)
Ability to Relocate:
- Sheridan, OR 97378: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000