What are the responsibilities and job description for the Bilingual HR Assistant position at Seaboard Marine?
Long-term employment with opportunities for growth.
We offer excellent benefits including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
- Tuition & Certification Reimbursement
- Paid Time Off – (15 Days; prorated before 1st year)
- Parental Leave
- Paid holidays
This position provides support to the Human Resources department, carrying out general office administrative functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GEOGRAPHIC REGION:
Please note applications out of the geographic region for position applied will not be considered.
QUALIFICATIONS:
Required
- Recent experience working as an Administrative Assistant in a fast-paced office environment.
- High School Diploma or Equivalent.
- Must have intermediate to advanced communication skills in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization and with outport offices.
- Intermediate skills in programs such as MS Word, Excel and Outlook.
- Knowledge of offices practices, procedures and proper usage of office equipment.
- Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
- Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
- Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills.
- Ability to think logically, and exercise independent judgment within established systems and procedures.
- Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
- Ability to work extended hours, holidays, and/or weekends as needed.
Preferred
- Experience working with HR related matters.
DUTIES AND RESPONSIBILITIES:
Primary
- Provides administrative support for the Human Resources department, to include assisting employees with inquires, gathering and analyzing data.
- Prepares reports as requested by the department assistant manager, where information may be obtained from a variety of sources.
- Maintains data bases and files updated.
- Perform administrative tasks that will require documenting and following up with our domestic and foreign offices ensuring required information, documentation, etc., is obtained timely and by given deadlines.
- Ability to provide excellent customer service by properly interpreting and addressing requests, questions, or issues through our internal service ticketing system.
- Assists in reviewing evaluations as needed. Files documents accordingly.
- Assists with training-related matters, to include:
- Monitoring training compliance completion through the learning management system.
- Following up as needed to ensure completion of required trainings.
- Reporting.
- Providing support in other training matters as needed.
Secondary
- Provides support in Recruitment related matters, to include:
- Receiving candidates and administering on-site assessments as needed.
- Attending job fairs and recruitment events.
- Providing support in other recruitment matters when needed.
- Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.
- Perform additional duties as assigned.
PHYSICAL REQUIREMENTS:
- While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
- The employee frequently is required to talk and/or hear.
- The employee is continuously required to sit.
- The employee is occasionally required to stand and walk.
- The employee must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
SAFETY REQUIREMENTS:
- Report safety hazards
- Immediately report incidents involving injury, illness, or property damage
- Wear protective PPE (Personal Protective Equipment) as instructed or necessary
- Comply with all company safety policies, procedures, and rules
- Refuse any unsafe task or operation
- Participate in safety meetings and training
- Be constantly aware of their personal safety and that of their coworkers
SUPERVISION RECEIVED AND EXERCISED:
Reports directly to the Assistant Manager and indirectly to Human Resources Manager. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.
CONDITIONS:
- Indoors office, controlled temperature environment.
- The noise level in the work environment is usually busy due to open areas and telephones.
DISCLAIMER:
- We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
- If an applicant is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com
- The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
- The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
