Bilingual HR Assistant

Starting rate: $18 per hour

Long-term employment with opportunities for growth.

We Offer Excellent Benefits From Day One, Including

• 401(K) Retirement Saving Plan w/ Employer Match
• Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
• Tuition & Certification Reimbursement
• Paid Time Off - (15 Days; prorated before 1st year)
• Parental Leave
• Paid holidays
  
  

Position Summary

This position involves providing support to the Human Resources Department. Will also provide assistance to the manager of the department assigned to in carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION

Please note applications out of the geographic region for position applied will not be considered.

Qualifications

Required

• One (1) year minimum experience working with HR related matters, or two (2) years Administrative experience in a fast-paced office environment is required.
• Ability to read, write, and speak English and Spanish at an intermediate to advanced level, in a business environment, including proper spelling and punctuation.
• Must have Intermediate skills in programs such as MS Word, Excel, PowerPoint systems and Outlook.
• Ability to meet and deal effectively with the customers, executives and the general public. Well-developed interpersonal skills.
• Ability to handle multiple phone lines.
• Strong time management skills including the ability to prioritize competing deadlines.
• Strong organizational skills.
• Thorough knowledge of office equipment; scanner, facsimile, etc.
• Skill in composition and preparation of correspondence, reports, minutes and other written materials with accuracy and reasonable speed.
• Ability to maintain confidentially.
• Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
• Must be able to work extended hours, weekends and/or holidays as needed.
  
  

Preferred

• Experience working with performance evaluations, investigations and or disciplinary matters.
  
  

Primary

DUTIES AND RESPONSIBILITIES

• Provides administrative support for the Human Resources department to include assisting employees with inquires, applying of company policy, running reports, gathering and analyzing data.
• Acts as liaison between employees, hiring managers, and recruitment team, including candidate referrals, proper completion of interview forms, interview coordination, processing assessments, and other items as needed.
• Assist in onboarding related duties and coordination of required screens as needed.
• Translate documents, policies, forms, to/from English and Spanish
• Maintain HR Database (employee records and wc)
• Provide customer service to employees
• Receives and screens all office visitors for department manager.
• Arranges meetings and conferences for department manager as instructed.
• Maintains heavy volume of filing, maintains and updates departmental filing system as needed.
• Type letters and memoranda with guidance. Proofreads documents for grammar edits, obtains necessary signatures and routes appropriately.
• Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
• Serves as back-up coverage for the Administrative Receptionist and Executive Admin
• Prepares courier packages and airway bills packages and documents for HR and Payroll.
• Distribute correspondence within the Human Resources department
• Assist candidates with the process of completing application as needed
• Assists with all preparation of new hire and termination files
• Assists with coordination, preparation and attendance of company events
• Assist with special projects as assigned
• Perform additional duties as assigned.
  
  

Physical Requirements

• Subject to physical is required along with other tests as applicable
• Ability to communicate (read and write) effectively in a business environment.
• Ability to follow procedures and instructions.
• The employee is regularly required to use their hands and fingers
• The employee frequently is required to talk and/or hear
• The employee is continuously required to sit
• The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to ten (10) pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  
  

Safety Requirements

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers
  
  

SUPERVISION RECEIVED AND EXERCISED

Reports directly to the HR Assistant Manager, and indirectly to the HR Director. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

WORKING CONDITIONS

• Indoors office, controlled temperature environment; occasionally outdoors exposed to heat, rain, cold.
• The noise level in the work environment is usually busy due to open areas and telephones.
  
  

DISCLAIMER

• We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change