Accounting Administrator

Description

 Job Data

Job Title:...................................... Accounting Administrator 

Department:................................. Administration

 Supervisor:................................... Accounting Manager

Summary Description

The Accounting Administrator will perform simple to intermediate clerical, bookkeeping, and accounting assignments and prepare basic accounting statements and financial reports.

 Major Duties and Responsibilities

1) Payables

· Review and record vendor invoices and other payment requests to appropriate general ledger account classifications.

· Maintain vendor records and track outstanding payable obligations by due date to take full advantage of attractive vendor payment terms.

· Issue and record checks, credit card & ACH/EFTs payments for merchandise purchases, supplies, services and customer accommodations.

2) Receivables & Cash Management

· Maintain vendor and credit customer records and track outstanding receivables to ensure full and timely receipt to the dealership.

· Prepare and record reconciliations of bank deposits and point of sale cash drawer receipts in currency, checks, credit cards and coupons.

3) Regulatory Compliance

· Comply with Department of Motor Vehicle regulations, file all required reports, and remit all payments on a timely basis.

· Comply with all taxing authority requirements, maintain necessary records for tax-exempt customers, complete requests received to confirm dealership tax-exempt purchases.

Supervisory Responsibilities

None

  Physical Demands and Working Conditions

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at a time.

· Is potentially exposed to battery acid, gasoline, chemical cleaning materials or other toxic. 

· materials commonly found in a motor vehicle service department.

Requirements

Qualifications & Job Requirements

· Accounts Payable experience

· Ability to accurately and efficiently enter data into computer software and systems.

· Excellent organizational skills and attention to detail.

· Ability to follow verbal and written instructions.

· Basic mathematical skills.

· Proficient in Microsoft Office Suite or similar software.

· Knowledge of spreadsheets and accounting software.

· High School diploma or equivalent required, bookkeeping training or experience preferred.