Proposal Specialist

SEACORP is seeking a well-qualified Proposal Specialist.

Primary Duties and Responsibilities:

Job Summary: SEACORP's Business Development Business Area is currently seeking a Proposal Specialist. The Proposal Specialist will draw on their office management experience to drive the administrative process in the planning and development of high-quality proposals, responses to Request for Proposals (RFP), Requests for Information (RFI), Sources Sought Responses, Enhanced White Papers, marketing materials, all under very tight deadlines. Assume additional responsibility to ensure company brand presence is kept current and positioned to have the maximum impact across a wide variety of mediums including web, print and events.

Job Responsibilities Include:

In Support of Proposal Managers:

• Coordinate and schedule proposal team meetings, support set up of Collaboration Sites or File Server Sites, create and manage proposal templates, and quality check final proposals.
• Create and manage production checklists and lead the final production of proposal deliverables.
• Manage the Enterprise Opportunity Management tools such as Deltek Vantagepoint.
• Provide support for all proposal artifacts and documents including templates, resumes, outlines, assignment lists, matrices, etc.
• Research, collect and compile information for Proposal Managers.
• Work with Proposal Managers to review preliminary proposal schedule, production, and delivery plans.
• Assist Proposal Managers with setting up, organizing, and facilitating necessary proposal team meetings and calls.
• Create and manage proposal documents including Word documents, Excel spreadsheets, and PowerPoint presentations.
• Provide quality review of proposal artifacts including formatting look and feel, general editing for grammar and spelling, figure and table numbering, acronyms, etc.
• Implement proposal best practices on every proposal effort undertaken.
• Parse submitted proposals on File Server Sites and maintain a graphics log.
• Coordinate with Graphics Designer to manage proposal graphics, facilitate meetings between Graphics Designer and subject matter expert, and perform quality control of graphics.
• Manage access to documents through SharePoint/Teams.
• Take meeting notes including key topics, attendees, and action items.
• Serve as the primary Business Development interface with Other Transaction Authority (OTA) Portals (ATI, C5, etc.).
• Support Proposal Managers in other ad hoc tasks.

In support of Capture Managers:

• Support Capture Managers in early capture activities, including Non-disclosure Agreements / Teaming agreements.
• Develop staffing solutions for specific opportunities.
• Develop Management Plan solutions for specific opportunities.

In support of general Business Development (BD) activities:

• Manage sponsorships, memberships, and events for the BD budget.
• Manage registration of attendees for events, including submitting EVARs and coordinating travel (if needed).
• Manage the BD Executive calendar.
• Responsible for acquiring BD items such as marketing materials.
• Manage the brand and content of the Corporate website.
• Support company initiatives such as the Quality Management System, company events, etc.

Qualifications:

Education: A bachelor’s degree or equivalent (business or STEM-related field) is preferred.

Experience: Experience: 3 years’ experience, preferably in similar role focused on proposal development.

As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Location: Middletown, RI

Travel: Infrequently (

Clearance: Secret

Work Environment & Physical Demands: Office & Computer Laboratories - Sitting, standing, extended periods of time using a mouse and keyboard and viewing computer screens. Infrequent lifting of <40lbs. Movement between points within the same office or between buildings. Work is performed in generally consistent environmental conditions with some seasonality for temperature differences and lighting.

Successful candidates will enjoy competitive wages and a very rich benefit program, including:

• Medical Benefits: Choice of two medical insurance programs through Blue Cross & Blue Shield.
• Dental Benefits: A best in class Dental Insurance Plan through Delta Dental.
• Vision Benefits: An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• Retirement Benefits: A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Life Insurance Benefits: Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary. Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Additional Benefits: Ten (10) Paid Holidays per year (including 2 floating Holidays), a generous Paid Time Off (PTO) program; Tuition Reimbursement, and Referral Bonuses.

Undersea, on the surface, or in the air, SEACORP leverages its software and engineering expertise to deliver cutting edge warfare systems.

SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws. SEACORP strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, sexual orientation, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.