Project Accountant

Job Summary

We are seeking a detail-oriented and experienced Project Accountant to manage financial aspects of site development projects, ensuring compliance with contractual and regulatory requirements. The ideal candidate will have expertise in AIA billing, Schedule of Values (SOV), cost tracking, and financial reporting. This role involves working closely with project managers, contractors, and clients to maintain accurate and transparent financial records for multiple projects. Preferred experience with Foundation and/or HCSS software.

Key Responsibilities

• AIA Billing & Pay Applications:
• Prepare and submit AIA G702/G703 payment applications in accordance with contract requirements.
• Review subcontractor payment applications for accuracy and compliance.
• Ensure proper documentation and approvals before invoice submission.
• Schedule of Values (SOV) & Cost Management:
• Develop and maintain Schedule of Values (SOV) for project cost tracking.
• Allocate project costs to the appropriate phases and categories.
• Monitor project budgets and report variances to project management.
• Understanding of Scopes of Work:
• Review scopes of work (SOWs) to ensure proper financial tracking of labor, materials, and subcontractor costs.
• Coordinate with project teams to ensure costs are allocated according to SOWs and contract terms.
• Assist in identifying discrepancies between actual costs and estimated costs within each scope of work.
• Accounts Payable & Receivable:
• Process invoices and ensure timely payments to subcontractors and vendors.
• Manage accounts receivable, following up on outstanding payments and resolving billing disputes.
• Collaboration & Communication:
• Work closely with project managers, estimators, and field staff to ensure accurate cost tracking.
• Communicate with clients, subcontractors, and vendors regarding financial matters.
• Support month-end and year-end close processes.

Qualifications & Requirements:

• Education: Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required with relevant experience).
• Experience: Minimum 3-5 years of experience in project accounting, preferably in construction.
• Software Proficiency: Experience with AIA billing software, ERP systems (e.g., Foundation, Procore, or similar).
• Technical Skills: Strong understanding of AIA documentation, Schedule of Values (SOV), job cost accounting, and contract billing.
• Soft Skills: Detail-oriented, strong analytical skills, excellent communication, and ability to work in a fast-paced environment.
• HCSS Experience is preferred.