Brokerage Coordinator

Mission

Provides superior marketing, research, and administrative support critical to the overall success of a brokerage team. Supports broker team through day-to-day marketing support, administrative duties, report preparation, project coordination, and related activities, as well as providing general support to ensure the successful operation of the team.

Essential Job Functions

• Generate, coordinate, and maintain confidential reports, correspondence, and other materials supporting broker activities.
• Work with Marketing to develop, enhance, review, and update sale and lease brochures and other collateral for agents. Familiar with e-mail campaigns.
• Prepare a variety of written agreements, memos, and proposals using Microsoft Office software applications.
• Send agreements for execution using Adobe or DocuSign.
• Compiles information to be used in periodic landlord leasing activity reports.
• Organize and process transaction documents, including confidentiality agreements, leases, contracts, listing agreements, closing documents, etc.
• Act on inquiries from clients and internal staff.
• Abstract leases; compile and complete commission documentation.
• Perform administrative tasks required to facilitate the transaction of Sealy’s real estate business.
• Respond to client requests for routine property information; refer inquiries for decision support to broker or other team member; keep brokers informed of all client communications.
• Research public information related to real estate transactions, including sales details and ownership contact information, as well as due diligence material like zoning classifications, maps, and utility availability.
• Rotationally manage office reception area and answer inbound phone calls. When necessary, will act as front desk switchboard relief.
• Other duties assigned by the Brokerage Administrator

Knowledge, Skills, and Abilities

• Five (5) years of administrative experience is required.
• A college degree and/or real estate license or experience in real estate are preferred.
• Prior experience working for multiple supervisors and prior customer service experience is preferred.
• Computer and PC experience are essential. Must be proficient in MS Office Suite.
• A professional manner, proficient oral and written communication, time management, and strong organizational skills are required.
• Must have the ability to work with little supervision.
• Should be able to use critical thinking skills, be willing to learn new tasks, and broaden current scope of work to include knowledge of the commercial real estate market.
• Excellent attention to detail and analytical skills.
• Must be willing to work with a diverse group of people in a fast-paced environment, involving deadlines, and be service-oriented.
• High energy – “no job too small – no task too large” attitude.
• Flexible and take initiative type attitude.