What are the responsibilities and job description for the Case Aide – Foster Care – Permanency position at Seamen's Society For Children and Families?
About Us
For over 175 years, Seamen’s Society has been dedicated to helping children survive, thrive, and succeed. Our programs provide critical support to vulnerable children and families, and we are looking for passionate, dedicated professionals to join us in making a difference.
If you’re seeking a rewarding career where your work truly matters, we invite you to be part of our mission. With opportunities in Brooklyn and Staten Island, we offer competitive salaries, career growth potential, and a comprehensive benefits package.
Seamen’s Society for Children and Families is a 501(c)(3) nonprofit organization and an Equal Opportunity Employer. Take the next step in your career and help create brighter futures for children and families, apply today!
Job Summary:
Responsible for scheduling all Family Team Conferences (FTCs) in accordance with NYC Administration for Children’s Services (ACS) FTC Model. Communicate with Seamen’s Society program staff and FTC Facilitators to ensure notifications are made timely. Work closely with ACS when scheduling conferences facilitated by them. Oversee the submission of Special/Exceptional rate packages. The Case Aide assists the program by providing concrete support to children and families in the program.
Duties and Responsibilities:
- Communicate with agency and ACS staff verbally and via email as needed to ensure conferences are scheduled
- Schedule all pertinent ACS and agency-facilitated conferences including Trial Discharge, Final Discharge, Goal Change, 90-day, Placement Preservation/Change
- Review scheduler forms for accuracy before sending them to ACS
- Email confirmations to the appropriate staff, and other attendees as needed, for all FTCs and Critical Care conferences
- Prepare and mail letters for all monthly FTCs
- Send notification to the ACS mailbox for all monthly FTCs
- Prepare monthly calendar of scheduled conferences and email to appropriate staff
- Collect all required documents for Special/Exceptional rate packages, submit and track all packages through the database
- Assists the team with maintaining records of documents, filing and archiving case records
Required Skills, Knowledge, and Abilities:
- Computer proficiency, particularly Microsoft Outlook, Word, and Excel.
- Excellent verbal, written, organizational, and interpersonal skills.
- Ability to perform the essential functions of the job with or without a reasonable accommodation.
Qualifications/Requirements:
- Associate/bachelor’s degree preferred. HS diploma/GED required.
- Two years of administrative assistant experience.
- Computer proficiency, particularly in Microsoft Outlook Calendar, Word, and Excel. 2 years (Required)
- Administrative assistant: 2 years (Required)
- Driver license preferred.
- Due to the nature of the work environment work hours will be based on needs of program and may vary.
- Performs other duties/responsibilities as assigned within the scope of position.
- Our Agency operates in 2 locations, Staten Island and Brooklyn. The ability to travel between sites may be necessary.
Why Join Us?
At Seamen’s Society for Children and Families, we value our team members and are committed to providing a supportive, rewarding, and growth-oriented work environment. As part of our team, you’ll enjoy a comprehensive benefits package designed to support your professional and personal well-being:
Extensive Training & Career Development – Gain hands-on experience with comprehensive training programs to enhance your skills and career growth.
Generous Paid Time Off & Holidays – Maintain a healthy work-life balance with our comprehensive PTO package, including: 13 paid holidays throughout the year, Half-day Summer Fridays to make the most of the season, Ample vacation, personal, and sick time so you can recharge and focus on what matters most. Your well-being is a priority for us. Take time to rest and recharge.
Robust Medical, Dental, & Vision Insurance – Stay covered with our significantly subsidized plans designed to fit your needs.
Company paid Life Insurance & Financial Security – We offer life insurance, a generous 403(b) retirement plan (with agency contribution), and a tax-deferred annuity to secure your future.
Commuter Benefit Program & Flexible Spending Accounts – Save money on daily expenses with our commuter benefits and FSA options.
Exclusive Perks & Discounts – As part of our team, you'll gain access to Plum Benefits, the leading Corporate Entertainment Benefits provider. Enjoy exclusive discounts, special offers, and preferred seating for top attractions, theme parks, shows, sporting events, movie tickets, hotels, and more.
Employee Assistance Program – Receive confidential support services for mental health, financial advice, and personal well-being.
Internship & Referral Programs – Help build the future by mentoring interns or referring great candidates and earning incentives.
Additional Information
Seamen’s Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and accordingly are an equal opportunity employer that does not discriminate based on race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
