What are the responsibilities and job description for the Event Manager position at Seasons Catering?
Description
Event Manager – Seasons Catering
Location: Ventura, CA | Compensation: $28–$38/hour, depending on experience
At Seasons Catering, imagination and flavor have no boundaries. We're a women-owned, full-service catering company rooted in community and committed to creativity, excellence, and personal connection. We're currently seeking a talented and detail-oriented Event Manager to join our team and help bring our clients’ most meaningful events to life.
About the Role
The Event Manager is responsible for the successful planning and execution of high-end catered events. This role involves direct client interaction, managing all logistical details from inquiry to execution, and collaborating with both internal teams and external vendors. You’ll serve as the main point of contact for clients and ensure that each event reflects their vision while staying within budget and exceeding expectations.
This is a full-time, in-person role based in Ventura, with regular travel to events throughout Ventura and Santa Barbara counties, and occasional out-of-area travel as needed.
Key Responsibilities
- Manage all aspects of assigned events after they are booked through post-event follow-up
- Serve as primary client liaison, maintaining open and timely communication
- Lead venue walk-throughs, tastings, and vendor coordination
- Create Banquet Event Orders (BEOs), packing lists, timelines, and ensure seamless event execution
- Oversee onsite event management alongside Event Captain, ensuring quality, professionalism, and guest satisfaction
- Collaborate closely with culinary, warehouse, service, and administrative teams
- Ensure all deadlines and logistical details are met (guest counts, payments, rentals, etc.)
- Enter and maintain accurate information in event software (e.g., Total Party Planner)
- Participate in team meetings, contribute to process improvements, and support internal HR functions
- Maintain a calm, solutions-oriented presence during high-pressure situations
Why Join Seasons Catering?
We are a creative, inclusive, and growth-minded team with a passion for excellence and a love for bringing people together. We value collaboration, personal connection, and thoughtful execution in everything we do.
Full Job Description: Read Here
Requirements
Required Skills & Knowledge
- Strong written and verbal communication skills
- In-depth knowledge of catering operations and event planning best practices
- Ability to multitask, prioritize, and adapt in a fast-paced environment
- Professional, positive, and client-focused demeanor
- Proficiency with Google Suite and event management software (e.g., TPP)
- Strong organizational and problem-solving abilities
- Familiarity with food safety and health regulations
- Emotional intelligence and collaborative leadership style
Education & Experience
- Minimum 4 years of experience in event management, catering, or a related field
- At least 2 years in a leadership or client-facing role
- Bachelor’s degree in Hospitality, Event Management, or related field preferred
- Experience managing multiple events and teams in high-volume environments
Certifications & Requirements
- Valid Driver’s License and proof of liability insurance
- Food Handler’s Card (required)
- Industry certifications and training (preferred)
- Must be able to lift and carry up to 40 lbs and work long hours on your feet during events
Schedule & Work Environment
- Standard office hours are Monday through Friday, 8:00 a.m. – 5:00 p.m.
- Evening and weekend availability is required based on event schedules
- This role includes both office-based administrative work and active onsite event execution
- Physical demands include sitting, standing, walking, bending, lifting, observing, and navigating various venue environments
Salary : $28 - $38
