What are the responsibilities and job description for the Office Assistant 2 position at Seattle Colleges?
Opportunity Description
South Seattle College is looking to hire a part-time Office Assistant in the Basic & Transitional Studies (BTS) department.
The salary range for this position is $43,812.00 - $46,968.00 annually. The typical starting rate is $43,812.00 - $44,832.00 annually (DOE).
Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin Monday, May 5th.
Position Summary
This position is 20 hours a week with a split shift [morning and evening]. Under the supervision of the Program Manager, the Office Assistant 2 will be responsible for a variety of receptionist duties including responding to email, text messages, phone call and in-person inquiries from students, staff, faculty, campus partners, and the general community. Ability to use Word to create multi-lingual flyers and manage large Excel spreadsheets. This position is also responsible for a variety of clerical duties including data collection, data entry, supply inventory, and general recordkeeping. Finally, the position supports the BTS student enrollment process including providing information on our intake process, registering students for the intake orientation, enrolling students in the classes and assisting with tuition waivers.
This position works 100% of the time on-site on campus.
This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions.
About Us
We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Application Procedures
Notice To Applicants
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What You Will Be Working On
What You Bring As a Candidate
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .
Office Setting
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
South Seattle College is looking to hire a part-time Office Assistant in the Basic & Transitional Studies (BTS) department.
The salary range for this position is $43,812.00 - $46,968.00 annually. The typical starting rate is $43,812.00 - $44,832.00 annually (DOE).
Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin Monday, May 5th.
Position Summary
This position is 20 hours a week with a split shift [morning and evening]. Under the supervision of the Program Manager, the Office Assistant 2 will be responsible for a variety of receptionist duties including responding to email, text messages, phone call and in-person inquiries from students, staff, faculty, campus partners, and the general community. Ability to use Word to create multi-lingual flyers and manage large Excel spreadsheets. This position is also responsible for a variety of clerical duties including data collection, data entry, supply inventory, and general recordkeeping. Finally, the position supports the BTS student enrollment process including providing information on our intake process, registering students for the intake orientation, enrolling students in the classes and assisting with tuition waivers.
This position works 100% of the time on-site on campus.
This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions.
About Us
We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
- Competitive Pay Rates
- Promotional Opportunities
- Great Medical, Dental, and Retirement plans
- Paid Sick and Vacation Leave
- Transportation benefits
- Tuition Waivers
- PEBB Wellness Plan
- Washington State Employee Assistance Programs (EAP)
Application Procedures
- Attached current Resume
- Attached cover letter addressing how your background intersects with the job
Notice To Applicants
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What You Will Be Working On
- Answers routine inquiries in-person, on the phone, via the BTS text messaging system or via email with population whose primary native language is not English.
- Assists with routine filing, copying, preparing mailings, and other routine office tasks.
- Assists with collection and entry of routine student enrollment data or other data required for grant reporting, strategic planning or other BTS processes. Also, interacts with faculty, other staff and division dean.
- Assists with the student registration process including processing student applications, enrolling students in classes, preparing class rosters using CTCLink and/ or complicated Excel worksheets.
What You Bring As a Candidate
- High school graduation or equivalent
- Ability to use Microsoft Office applications with strong emphasis on Word documents and Excel worksheets
- Must be a self-starter with attention to details
- Strong interpersonal and communication skills
- Minimum one year of office experience
- Working knowledge of college software [CTCLink, PeopleSoft is preferred]
- Fluency in a language(s) other than English preferred
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .
Office Setting
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
- Ability to operate office equipment, receive and interpret data, and prepare various materials
- Ability to exchange information with supervisor, lead, co-workers, and students
- Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
- Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.
Salary : $43,812 - $46,968
