What are the responsibilities and job description for the Facilities & Property Management Program Manager (Manager 2) position at Seattle Department of Transportation?
Position Description
Vision: Seattle is a thriving and equitable community powered by dependable transportation.
Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities.
At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone.
We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather.
SDOT has an exciting opportunity for a Facilities & Property Management Program Manager (Manager 2) within the Finance & Administration Division. We are specifically seeking a results-oriented strategic thinker who can balance the day-to-day operational needs of the department with long-term objectives, including prudent and responsible fiscal investments. This role works across the entire organization, as well as occasionally collaborating with staff from other departments within the City of Seattle to manage SDOT’s facilities and oversee building operations and tenant relations in all of SDOT’s owned and leased properties. SDOT properties include 2 office locations and 9 field locations that encompass storage facilities and parking, and yard space, some of which is managed through a third-party facility management vendor. The successful candidate will provide a variety of property management counsel and direction to SDOT executives and staff. The person in this position will also be expected to collaborate with SDOT teams to develop financially sustainable long-term facilities improvement and maintenance plans.
This role provides leadership on key facilities issues for SDOT and provides technical direction on property management. This position is responsible for the SDOT facilities management program and maintains accountability for work program budget and development. The manager of the Facilities & Property Management Team leads a two-person team responsible for tenant relations, oversight of day-to-day operations, space and facility improvements in both office and field facility environments, policy development, and budget monitoring. The diverse portfolio provides a challenging and intellectually stimulating opportunity for candidates who are highly competent, creative, focused on exemplary customer service, and committed to excellence.
Job Responsibilities
Duties
Reporting to SDOT’s Director of Finance & Administration, this position will provide strong leadership to a two-person team of direct reports and will collaborate regularly with a matrixed team of subject matter experts on a variety of facility and real property issues. Essential position duties of this position include the following:
Minimum Qualifications:
We are looking for a highly accountable, people-oriented leader who cultivates an inclusive and welcoming culture, has a passion for creating environments where people can do their best work and is an effective collaborator, relationship builder, and communicator. The successful candidate will be a results-oriented leader, grounded by a commitment to equity, inclusion, empowerment, and can transform strategy into operational goals and objectives to produce measurable outcomes. They will be a proven, caring leader with a career history that demonstrates outstanding business acumen coupled with data analysis skills and the ability to embrace and celebrate the culture, diversity, community values, and all that Seattle represents. This candidate brings a strategic mindset and a deep understanding of office and field work environments.
The preferred candidate will have at least a bachelor’s degree in facilities management, business administration, public administration, or another closely related discipline. They must have at least 5 years of experience leading facilities teams in large and complex public sector organizations. Experience working with a unionized workforce is a plus. Consideration will be given to candidates who have limited public sector experience but who have held leadership positions where they have led significant facilities-oriented leadership. They have held a leadership role within a large and complex publicly accountable organization that involves leading a diverse staff and have at least 3 years of fiduciary management experience with a sizable budget. Demonstrated knowledge in working with elected officials, employees at all levels, and the public is critical to success in this role, as well as extensive experience in building strong teams and fostering an inclusive workplace culture. They are detail-oriented, transparent, proactive, data-driven, and can navigate difficult conversations to empower others.
Other Requirements
Work Environment / Physical Demands:
Your application will not be reviewed if these items are missing or incomplete.
Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The City's full salary range for this classification is $54.60 - $81.93 per hour. The target salary range for this position is $69.61 - $80.60 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.
Accommodations For People With Disabilities Are Provided On Request.
The City is a Drug Free Workplace.
Vision: Seattle is a thriving and equitable community powered by dependable transportation.
Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities.
At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone.
We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather.
SDOT has an exciting opportunity for a Facilities & Property Management Program Manager (Manager 2) within the Finance & Administration Division. We are specifically seeking a results-oriented strategic thinker who can balance the day-to-day operational needs of the department with long-term objectives, including prudent and responsible fiscal investments. This role works across the entire organization, as well as occasionally collaborating with staff from other departments within the City of Seattle to manage SDOT’s facilities and oversee building operations and tenant relations in all of SDOT’s owned and leased properties. SDOT properties include 2 office locations and 9 field locations that encompass storage facilities and parking, and yard space, some of which is managed through a third-party facility management vendor. The successful candidate will provide a variety of property management counsel and direction to SDOT executives and staff. The person in this position will also be expected to collaborate with SDOT teams to develop financially sustainable long-term facilities improvement and maintenance plans.
This role provides leadership on key facilities issues for SDOT and provides technical direction on property management. This position is responsible for the SDOT facilities management program and maintains accountability for work program budget and development. The manager of the Facilities & Property Management Team leads a two-person team responsible for tenant relations, oversight of day-to-day operations, space and facility improvements in both office and field facility environments, policy development, and budget monitoring. The diverse portfolio provides a challenging and intellectually stimulating opportunity for candidates who are highly competent, creative, focused on exemplary customer service, and committed to excellence.
Job Responsibilities
Duties
Reporting to SDOT’s Director of Finance & Administration, this position will provide strong leadership to a two-person team of direct reports and will collaborate regularly with a matrixed team of subject matter experts on a variety of facility and real property issues. Essential position duties of this position include the following:
- Develops policy recommendations and identifies best practices related to facilities management to ensure office space and off-site field facilities are maintained safely and reliably and accommodate the evolving operational needs of the department.
- Advises appointing authorities and department leadership on facilities matters, collaborates with management to create, implement, and monitor programs designed to ensure worker safety and security, risk management and property protection.
- Oversees and manages both large and small-scale facilities and office space management projects for the Department. This involves regular site-visits to field projects to ensure and inspect progress.
- Updates and develops policies as part of creating and managing facilities plans for SDOT.
- Develops, updates and implements Service Level Agreements with tenants at SDOT-owned properties, including at King Street Station.
- Develops and implements a long-range space plan for SDOT, including coordination with the City’s Department of Facilities & Administrative Services (FAS) on City-owned facility issues, for both office and field operations.
- Collaborates with partners across the Department, supports real property management and disposition issues.
- Coordinates with the SDOT Safety Team to manage safety and security needs at SDOT-owned properties, including land and buildings, across the City to ensure SDOT workspace and property is safe and secure for employees and visitors.
- Manages SDOT facilities annual budgets, including developing budget proposals, project estimates, approvals, and monitoring expenditures.
- Partners with the SDOT Finance team to analyze financial data and provide meaningful suggestions for future budget development.
- Supervises and direct the work of the Facilities Team, including mentoring, coaching, and supporting two direct-report staff.
- Develops and manages the teams’ purchases, work orders, scheduling and day-to-day personnel matters.
- Actively supports the Department's Emergency Management efforts in multiple roles, including providing support for emergency operations and facility management and is a key team member of SDOT's Incident Management Team.
- Supports department goals in promoting diversity, race and social justice.
Minimum Qualifications:
We are looking for a highly accountable, people-oriented leader who cultivates an inclusive and welcoming culture, has a passion for creating environments where people can do their best work and is an effective collaborator, relationship builder, and communicator. The successful candidate will be a results-oriented leader, grounded by a commitment to equity, inclusion, empowerment, and can transform strategy into operational goals and objectives to produce measurable outcomes. They will be a proven, caring leader with a career history that demonstrates outstanding business acumen coupled with data analysis skills and the ability to embrace and celebrate the culture, diversity, community values, and all that Seattle represents. This candidate brings a strategic mindset and a deep understanding of office and field work environments.
The preferred candidate will have at least a bachelor’s degree in facilities management, business administration, public administration, or another closely related discipline. They must have at least 5 years of experience leading facilities teams in large and complex public sector organizations. Experience working with a unionized workforce is a plus. Consideration will be given to candidates who have limited public sector experience but who have held leadership positions where they have led significant facilities-oriented leadership. They have held a leadership role within a large and complex publicly accountable organization that involves leading a diverse staff and have at least 3 years of fiduciary management experience with a sizable budget. Demonstrated knowledge in working with elected officials, employees at all levels, and the public is critical to success in this role, as well as extensive experience in building strong teams and fostering an inclusive workplace culture. They are detail-oriented, transparent, proactive, data-driven, and can navigate difficult conversations to empower others.
Other Requirements
Work Environment / Physical Demands:
- Work is typically performed in a hybrid work environment in which a minimum of 3 days of the work is completed in a City office, and 2 days of the work is completed remotely in a regular 40-hour work week.
- May be required to work nights, evenings, weekends, and/or holidays.
- Occasionally required to work outdoors in inclement weather conditions.
- Occasionally required to be on 24-hour call.
Your application will not be reviewed if these items are missing or incomplete.
Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:
- Completed NEOGOV online application.
- Supplemental questionnaire responses
- Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
- Current résumé indicating relevant experience and education.
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The City's full salary range for this classification is $54.60 - $81.93 per hour. The target salary range for this position is $69.61 - $80.60 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.
Accommodations For People With Disabilities Are Provided On Request.
The City is a Drug Free Workplace.
Salary : $55 - $82
