Associate Registrar; Academic Affairs Coordinator;

About Seattle Film Institute

Seattle Film Institute, the Northwest’s only accredited film school, offers career focused, hands-on undergraduate (BA) and graduate programs in filmmaking, producing for film, acting for film, digital arts, animation, & game design, audio production & sound design and composing for film. SFI offers accelerated programs that center around cohort and collaborative education. SFI, as a small school, values the connection that students develop with all those involved in their educational journey.

Position Summary:

The Associate Registrar/Academic Affairs Coordinator is a full-time staff member who reports to and is under the supervision of the Director of the Seattle Film Institute. The Associate Registrar/Academic Affairs Coordinator performs a variety of tasks related to student and faculty scheduling; maintaining SFI’s s proprietary Student Information System (SIS) and overseeing SFI’s Learning Management System (LMS) which operates on the Moodle platform. The Associate Registrar/Academic Affairs Coordinator assists with coordinating the production of the Institute’s schedule of classes and the Institute catalog; implementing curriculum and scheduling processes, maintaining databases (SIS); overseeing the LMS; and preparing and submitting academic affairs reporting requirements. The Associate Registrar/Academic Affairs Coordinator audits transcripts for incoming students; produces transcripts and quarterly grade reports; monitors and creates reports for Student Academic Progress (SAP). The Associate Registrar/Academic Affairs Coordinator also works directly with students to support program completion and student success.

Duties and Responsibilities:

• Oversee the Institute’s LMS system; maintain course shells on a quarterly basis and assist instructors with support and troubleshooting
• Coordinate production of the class schedule; monitor schedule development progress and deadlines to ensure timely production and publication of class schedule
• Coordinate and assist in developing and maintaining student schedules
• Maintain a variety of electronic files and databases for the purpose of providing up-to-date information and historical reference across academic programs
• Track and monitor student engagement and Satisfactory Academic Progress with the goal of working collaboratively with a team approach to student success
• Work directly with students to support program completion
• Supervise the collection of student evaluations of instructors and prepare summary reports of the data
• Audit Transcripts of incoming students
• Compile data and metrics for the purpose of processing requests and preparing reports
• Works as part of a team with on-boarding, orientation, and contracting process which assures that adjunct faculty are adequately trained and prepared for their first quarter at Seattle Film Institute
• Assist in the preparation of the Institute catalog
• Maintain faculty files with requisite documents
• Manage the Institute booklist
• Assist with data collection and analysis, report writing and planning for institutional accreditation.
• Works as part of SFI's Student Success Team
• Other duties as assigned

Position Qualifications:

• Knowledge of and experience with higher education systems.
• Tech-savvy with proficiency in MS Office (particularly Excel) and a familiarity with databases and learning management systems
• Familiarity with educational delivery systems, including online education
• Excellent verbal/written communication skills, interpersonal skills, and analytical skills
• Commitment to collaborative teamwork
• Ability to work under pressure and to multitask with precision and accuracy to deadlines having a short duration.
• Flexibility as a self-starter who takes initiative and accountability for projects; sound judgment, and the ability to make independent decisions with little supervision.
• Openness and interest in engaging with new technologies and proficiency with commonly-used software.
• Highly organized and shows exceptional attention to detail

Minimum Education:

Bachelor’s degree in a related field; Graduate Degree a plus

Minimum Experience:

Any combination of education and experience which would indicate possession of the required knowledge, skills and abilities to perform the duties listed above.

Compensation and Schedule

• $45,500.00-$55,000.00 per year
• 40 Hours per week; In-person or hybrid

Benefits:

• Health Benefit Package
• Paid Time Off (Personal/Sick Days)
• 10 Paid Holidays
• Simple IRA with 3% Company Match

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this job posting.
• Detailed résumé of all professional and educational experience that demonstrates how you meet the qualifications.

Seattle Film Institute is committed to the diversity of our faculty and staff. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Job Type: Full-time

Pay: $45,500.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday

Work Location: In person

Salary : $45,500 - $55,000