What are the responsibilities and job description for the Administrative Assistant position at Seattle Food Tech?
Administrative Assistant
About Us: Rebellyous Foods is an early-stage, plant-based food start-up. As a food production and manufacturing technology company, we are working to substantially increase the volume and lower the price of high-quality plant-based chicken products to effectively replace animal-based meat on a large scale.
About the Role: Rebellyous Foods is seeking a hardworking, conscientious, flexible, and detail-oriented Administrative Assistant who enjoys making a difference, being a part of a team, and takes pride in working at a high level in an extremely fast-paced, constantly changing startup environment. We are seeking a mission-focused and dedicated team member who takes on duties enthusiastically and independently to support the CEO, Chief of Staff and company with a wide variety of tasks of varying levels of difficulty. This position reports to the Chief of Staff.
Key tasks will include, but are not limited to:
- Work closely with the CEO, the Chief of Staff, and other departments to schedule and coordinate meetings, conferences, travel arrangements, and other administrative tasks as necessary.
- Coordinate external visitor meetings and facility tours as well as all-staff events.
- Set up agendas for team meetings, take meeting minutes, share with staff who need notifications, and follow-up with the point person on key tasks and deliverables when necessary.
- Support hiring efforts including recruitment, scheduling interviews, creating interview documents, and coordinating with candidates and current Rebellyous employees to keep hiring on track.
- Assist the Controller with various tasks such as collections or follow up on invoices, filing, etc.
- Coordinate trade show events for the sales team.
- Open, sort, scan, file, and distribute incoming correspondence, electronic or otherwise to ensure timely, accurate, and thoughtful follow up.
- Maintain, request and track insurance records, tax forms, and contracts from vendors and consultants.
- Create and track confidentiality agreements and other formal documents as necessary using Adobesign.
- Order, keep inventory, and stock office and department supplies.
- Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, or getting the door, etc.
- Run errands when required, e.g. to the post office to mail a computer.
- Monitor the work and vacation schedule.
- Miscellaneous research projects, data collection, cost comparative projects and special assignments for various departments to support the CEO, Chief of Staff and Leadership team.
Qualifications: Candidates should have all of the following credentials:
- At least 2 years of experience as an administrative coordinator or assistant.
- Experience with
G-Suite applications as well as MS Word, Excel & PowerPoint. - Excellent communication skills – written and verbal.
- Exceptional ability completing tasks to a high standard of professionalism and attention to detail.
- Organized, flexible and able to prioritize projects independently.
- Ability to work quickly, (with and without tight deadlines) and effectively.
- Excellent critical thinking skills and willing to take on new tasks to support the CEO and team.
Compensation Package: This is an hourly, full-time position with vacation and sick time accrual. The hourly rate range is $29-$30. We also offer medical, dental and vision benefits.
Location: On-site, hybrid or remote position depending upon applicant. Our headquarters is located in Tukwila, Washington.
Non-Discrimination and Anti-Harassment Policy: At Rebellyous Foods, we aim to attract the most qualified and creative problem-solvers to the mission of providing sustainable, affordable meat alternatives. In achieving that goal, RF does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our operations. Women, minorities, people of color, and those with non-traditional educational and experiential backgrounds are encouraged to apply. Further, we are committed to providing an inclusive and welcoming environment for all members of our staff, subcontractors, vendors, and clients. Discrimination or harassment in any form or based on any of the above factors is prohibited, as is retaliation against a person who has made a complaint or given information regarding possible violations of our policy.
Salary : $29 - $30
