Administrative Specialist II-MC

Position Description

The Seattle Municipal Court's (SMC) mission is to provide a forum for people to resolve alleged violations of the law in a respectful, independent, and impartial manner. The Court is dedicated to advancing social justice issues by supporting personal, structural, and systemic change in our community, and building a diverse workforce. The Court works collaboratively to realize the City's vision of racial equity by participating in the City of Seattle's Race and Social Justice Initiative (RSJI). SMC is a highly innovative and progressive court with a community-based approach to judicial administration.

The Infractions Division is a unit of Court Operations. The Administration team consists of 6-8 people who process transfers of ownership/responsibility for parking and traffic camera tickets, proof of insurance, deferrals, community service plans, collections disputes, and other mostly non-public-facing tasks associated with traffic, non-traffic, traffic camera, and parking citations.

The Infractions Administration Team is currently accepting applications from qualified candidates for a half-time Administrative Specialist II position. Candidates with the ability to effectively work with multi-cultural communities, who are committed to providing high quality service to all people, are encouraged to apply.

You will be best prepared for this position if you have experience in the following:

• Court employment
• Updating and navigating database systems and accurately entering data.
• MS Outlook, SharePoint, Word, and Excel; with the ability to type at least 35 WPM
  
  

You will be successful in this role if you:

• Are passionate about public service and playing a part in the justice system
• Have worked in a fast-paced collaborative work environment
• Are well organized and can adapt quickly to changing priorities
• Are able to work independently and as a strong team player
• Learn new systems quickly
• Are reliable, engage in problem solving, understand constructive communication and exhibit care and commitment to your work
• Enjoy providing excellent service to internal and external customers
• Enjoy learning new systems and processes
• Remain calm, positive, and have a sense of humor while working in a sometimes-tense environment
• Can exercise discretion and maintain confidentiality
  
  

Job Responsibilities

• Use Court and Department of Licensing records to investigate and respond to disputes regarding the vehicle ownership and responsibility of payment of debts to the Court
• Update Court records regarding vehicle ownership and responsibility for unpaid parking and traffic camera citations, including rental car citations
• Research Court records to verify debts and respond to collection agency requests to research accounts of Court debtors
• Verify driving records for infraction deferral agreements and clear or reinstate deferred charges accordingly
• Set up and monitor community service schedules with defendants for parking and traffic violations, and respond to phone, in-person, and mail and e-mail inquiries
• Respond to attorney emails, letters, and in-person requests for forms and documents during the court process. Record receipt of motions and notices of appearance and issue subpoenas for infraction cases
• Process infraction prehearing waivers and schedule the cases for contested hearings
• Maintain the Court’s paper and electronic files of citations and correspondence
• Perform general clerical support tasks such as completing reports, scanning, photocopying, cataloging, filing, and archiving court documents
• Order and stock office supplies
• Assist in training and actively participate in meetings/events
• Look for opportunities to improve efficiency and quality of work processes and services
  
  

Qualifications

Minimum Qualifications

2 years of clerical support experience. Working in environments of discretion and maintain confidentiality. Court experience preferred.

OR

A Combination of education, training and/or experience which provides evidence of the ability to perform work of the class.

Additional Information

Work Environment

This position will primarily be onsite at the Seattle Justice enter at 600 5th Ave, Seattle. Hybrid work will be based on operational needs. As a half-time position, work may be divided into five 4-hour days or a combination of 8-hour and 4-hour days totaling 20 hours weekly. Work arrangements will be based on operational needs and are subject to change.

Why Work at the City

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Benefits

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:

https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

PAY

This position is part of the 5-Step Compensation program. Full salary range for this position is $35.61 (Step 2) - $39.87 (Step 5). To ensure internal equity, the expected starting salary is, Step 2 - $35.61.

HIRING PROCESS

Qualified candidates must submit the following to be considered:

• Completed NEOGOV online application and supplemental questions.
• PDF of your cover letter describing why you want this job and why you want to work for the Seattle municipal court.
• PDF of your resume.
• Supplemental questions.
  
  

Application Tips:

• Update your application to make sure the employment dates on your application match the employment dates on your resume.
• Give us the details of the responsibilities and tasks you performed in your current and previous positions. The more detail you provide, the better we can understand how your qualifications align with the needs of our opening.
  
  

A job offer is contingent upon successfully passing the court's background check. The background check includes a criminal history background review, fingerprinting and reference checks.

• This is a half-time position, working 20 hours per week; it is Civil Service and non-exempt from overtime.
• New employees are required to pass a 12-month probation period.
• This position is represented by the Teamsters Local 763 union.
• For more information on the Seattle Municipal Court, visit www.seattle.gov/courts.