Program Coordinator – Fiscal Sponsorship

Program Coordinator- Fiscal Sponsorship

Reports to Director of Fiscal Sponsorship

32-40 Hours a week, Hourly Position

Seattle based; Hybrid. 3-days / week in-office and/or in-person meetings.

WHO WE ARE

Seattle Parks Foundation is a 501(c)(3) nonprofit in our 25^th year with a history of successful advocacy, community capacity building, park construction, and fundraising on behalf of our city’s public spaces. We partner with community to champion thriving and equitable parks and public spaces. Our vision is that people feel welcomed and invested in our parks and public spaces, leading to healthy, sustainable, and equitable communities. We support our community through a robust fiscal sponsorship program. Our workplace is highly collaborative, professional, and respectful while nurturing a sense of fun. We are led by a strong and strategically engaged board of directors, and we strive to ensure that our team reflects the diversity of Seattle and has the cultural competence to ensure that we serve all residents of the city.

The following are our core commitments as an organization:

· We listen to learn, work in partnership, and lift up others.

· We are committed to diversity, equity, and inclusion. This means confronting our assumptions about structures of oppression and, in response, continually remaking our internal culture.

· We are accountable. When we commit, we deliver. When we make a mistake, we accept responsibility.

· We embrace change and the challenges that come with it.

· We nurture a culture of gratitude and continually celebrate and thank volunteers, staff, partners, and donors.

Seattle Parks Foundation is an Equal Opportunity Employer, and we believe that having staff, consultants, and volunteers with diverse backgrounds enables us to meet our mission while creating an inclusive organization that reflects our values. We strongly encourage applications from all races, ages, religions, sexes, marital statuses, sexual orientations, gender identity, national origin, citizenship, military or veteran status, or any other basis protected by applicable laws, regulations, or guidelines relating to discrimination.

JOB DESCRIPTION

The Program Coordinator – Fiscal Sponsorship will fill a critical role by supporting the Foundation’s efforts to create a more equitable and just park/open space system in our city. This role will coordinate a portfolio of projects, working closely with partners to support and coach them on planning and navigating public processes to help build their capacity.

Customer Service Support

· Manage a growing portfolio of fiscal partners with a range of public and private grants and varying needs

· Provide regular support and guidance to fiscal partners by phone, email, and in person regarding general inquiries, processes, and procedures

· Provide orientation to new partners; advise and guide them in use of Foundation resources, partner portal, and ensure policies and procedures are followed

· Review and assist with partner expense reimbursements  

· Provide support in navigating public agency grants with review, feedback, and assist partners with creating narrative grant reports

· Assist partners with developing scopes of work and growth strategies to help build their capacity

· Coordinate and assist in contract management process

· Other duties as assigned

Program Support

· Coordinate with the Public Grants Administrator on public grant invoicing

· Upload partner monthly financial reports to Foundation Portal, and update map of project location as new projects are onboarded

· Oversee the Partner Networking Tool through moderation, activation, and community guideline implementation

· Provide out-of-office coverage for other project liaisons, including but not limited to review of payment request forms, onboarding, offboarding, and responding to inquiries

· Assist with updates and distribution of surveys and feedback from partners

· Assist with event planning and logistics for fiscal partner events

· Represent Seattle Parks Foundation at virtual and in-person public meetings and events

· Other duties as assigned

The successful candidate will:

Be relationship-oriented and embrace collaboration. You build rapport and trust with others; are enthusiastic about engaging with people, put them at ease, are responsive, and listen closely.

Be thoughtful and follow through on commitments. Communicate clearly, honestly, and openly. If you cannot keep a commitment, explain why in advance. Ask for what you need.

Center racial equity. You are keenly aware of power representation and relationships and are comfortable talking about race, ethnicity, sexual orientation, class, ability, or gender in plain, specific terms and understand the historical context of racial inequity and its present-day implications.

Be a clear and compassionate communicator. You speak clearly on behalf of the organization and communicate well with others, including sharing context and asking questions.

Produce compelling written materials. You organize and share information effectively.

Proactively learn new tools. You adjust and learn in an environment with ever-changing technology.

Primary Qualifications

· A strong commitment to racial equity, anti-racism, and continuous learning.

· Ability to develop and maintain professional relationships with a variety of people.

· Proven writing, editing, verbal communication and group facilitation skills.

· Comfortable working in a team environment, independently and with external stakeholders

and community.

· The ability to prioritize, manage and coordinate multiple tasks, in an evolving environment.

· Experience writing grants, reports, and using spreadsheets to track information.

· Willingness to work occasional evenings and weekends. Access to reliable transportation.

· Spanish language skills

Secondary Qualifications

· Familiarity with and interest in parks, trails, public space and the environment.

· Lived experience organizing people around a common goal.

COMPENSATION

· Hourly Range between $26-$31/hour, based on experience

· Flexible hours and schedule

· Depending on hours worked, earn up to 24 days of Personal Time Off (PTO) in year 1 of employment

· 100% employer-paid platinum level medical insurance

· Dental insurance

· Wellness program and Lifecare employee assistance program

· Transit subsidy

· 3% employer contribution to retirement plan

To apply, please submit a resume and cover letter to hr@seattleparksfoundation.org. Position open until filled. For best consideration, apply by April 15^th.