Community Kitchen Office Administrator

POSITION SUMMARY

The Community Kitchen Office Administrator’s responsibilities include working closely with the Executive Chef and Procurement Manager to ensure that ordering and inventory control procedures are met. The Community Kitchen Office Administrator is responsible for procuring all products, equipment and utensils for the Community Kitchen and future Houma Kitchen. This role is also responsible for maintaining and safekeeping detailed records for cost control and analysis; developing and ensuring meal standards required for all subsidized programs; all physical and cycle inventory counts and reporting to ensure the Community Kitchen and future Houma Kitchen operate in compliance and run efficiently.

Second Harvest Food Bank (SHFB) believes that each employee makes a significant contribution to the success of the company; that contribution should not be limited by the work identified, assigned tasks, and overall responsibilities. Each employee is expected to offer his/her talents, expertise, and services whenever necessary to ensure the achievement of company goals.

ACCOUNTABILITIES

• Manages, supports, and trains the Community Kitchen Specialist and the Inventory and Logistics Coordinator at future Houma Kitchen to achieve Second Harvest Food Bank’s strategic goals.
• Serves as subject matter expert on all inventory documentation and reporting, including CERES transactions and any new inventory software introduced.
• Works with the Executive Chef to ensure that nutrition requirements for subsidized programs are met.
• Provides data to the Executive Chef needed to conduct a food cost analysis. This food cost analysis will be an ongoing tool to monitor kitchen costs across all Community Kitchens.
• Responsible for all purchase requisitions for food items, supplies, and equipment for the Community Kitchen and future Houma Kitchen
• Using data from the Logistics Supervisor, create a daily bill material list for all grant-funded and government-subsidized programs.
• Works with the Procurement Manager and Executive Chef on the Sealed Bid Process.
• Trains and supports staff by providing regular feedback, on and off-site learning opportunities, and conducting performance appraisals.
• Oversees food inventory by conducting regular physical and cycle inventory counts and is responsible for maintaining and safekeeping all records associated with inventory control for the Community Kitchen and future Houma Kitchen
• Maintains records and reports and completes all required paperwork promptly.
• Participate in meetings and committees as appropriate.
• Comply with all SHFB policies and procedures.
• Maintain a professional, positive, and courteous demeanor.
• Perform other duties as assigned to meet company needs.

QUALIFICATIONS

Education: Bachelor’s degree in culinary arts, food service, public administration, business or related field, or equivalent experience.

Experience: At least five years of full-time experience in a professional kitchen, including ordering food and supervising staff, with at least two years of food service management experience.

Skills and Capabilities

The ideal candidate will possess many of these professional and personal abilities and attributes:

• Experience in food production for external events
• Experience working with low-income communities
• Respect for and awareness of issues related to diversity, social justice, and societal inequities
• High volume, complex food service operations experience is highly preferred
• Experience in inventory control and ordering
• Positive leadership capabilities
• Exceptional organizational skills and attention to detail
• A work style combining respectful collaboration and the ability to work effectively with all levels within the organization
• Strong time management and multi-tasking skills
• ServSafe and HACCP certified or equivalent in safe food handling required
• Must have reliable transportation and current automobile insurance

Allowable Substitutions: A combination of education, experience, and/or training that provides the required knowledge and skills for the position may be considered in lieu of education and/or experience at the company’s discretion.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Community Kitchen Office Administrator!

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• kitchen ordering: 2 years (Preferred)
• supervisor: 2 years (Preferred)
• inventory control: 2 years (Preferred)

Work Location: In person

Salary : $52,000