Law Firm Administrator

The Law Firm Administrator will oversee support staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm.

Supervisory Responsibilities:

• Trains staff regarding firm procedures and information systems.
• Supervises and counsels support staff.
• Recruits and assists in hiring new support staff employees.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of support staff employees as needed and in accordance with company policy.
• Remote Supervision of other offices and travel to those offices as necessary

Duties/Responsibilities:

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Communicates with Senior Partners on all issues.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Prepares legal correspondence and documentation.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organization’s budget.
• Performs or facilitates and delegates some accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law. (Works with Controller)
• Drafts and implements operational and human resource policies and practices to ensure quality services. (Works with Human Resources manager)
• Assists with human resource management as needed.
• Performs other related duties as assigned.
• Attends regular managers’ meetings and meets with Senior Partners.

Required Skills/Abilities:

• Superior written and verbal communication skills.
• Excellent interpersonal and client service skills.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Articulate, organized, able to prioritize tasks, delegate when appropriate and a team player with excellent listening, verbal, and written communication skills.
• Extremely proficient in Microsoft Office Suite or other similar software program, specifically Word, Excel, PowerPoint and Outlook and Adobe Acrobat
• Ability to maintain confidential records.
• Ability to think and act independently and with minimal supervision.
• Highly organized with strong attention to detail and ability to meet deadlines.
• Professional appearance and demeanor.

Education and Experience:

• Bachelors degree in Human Resources, Business Administration, Finance or related field required.
• At least five years of experience in a management position.
• Legal Assistant background is helpful.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Law Firm: 5 years (Required)

Work Location: In person