What are the responsibilities and job description for the Accounting Technician position at Secretary of State?
Initial Posting Date:
03/05/2025
Application Deadline:
03/18/2025
Agency:
Secretary of State
Salary Range:
$4,046 - $5,860
Position Type:
Employee
Position Title:
Accounting Technician
Job Description:
We have one full-time Limited Duration opportunity in the Business Services Division at the Secretary of State located in Salem expected to continue through June 30, 2025. At this time, the position is Limited Duration through June 30, 2025, and may be extended based on business need or may become permanent.
We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see "How to Apply" section of this recruitment.
LOCATION: Salem, OR
SALARY:
$4,046 - $5,860/per month Non-PERS Rate
$4,290 - $6,212/per month PERS Rate
WHAT YOU WILL DO:
In this role you will perform general accounting and mail services for the Office of the Secretary of State. This is accomplished in part, but not limited to:
Cash Receipting and Deposits:
- Process cash receipts using a fund accounting system.
- Select appropriate Statewide Financial Management System (SFMS) accounting codes to determine proper classification.
- Prepare and reconcile daily cash receipts to deposit slips.
- Prepare daily deposit(s) by each fund account.
- Reconcile batch sheets to checks and currency.
Receipt Reconciliation:
- Balance daily deposit transactions from the Deposit Interface System (DIS) to SFMS.
- Verify electronic submission to ensure accuracy between the bank and DIS.
- Process transactions to facilitate reconciliation to the State Treasurer.
Refunds:
- Assist Accounting Unit in the coordination of refund requests with divisions.
- Review and verify refund requests for accuracy, completeness, consistency, and propriety.
Additional Accounting Tasks:
- Process credit card transactions for all divisions.
- Review and coordinate specialized record keeping for Municipal Audits program, and Archives and Elections divisions.
- Reconcile warrants and vouchers received against SFMS and OregonBuys reports.
Policies and Procedures:
- Assist in developing and establishing policies in accordance with Generally Accepted Accounting Principles (GAAP).
- Ensure that the Business Cash Management procedural manuals are maintained.
For explicit duties, please request a copy of the position description from
HR.SOS@SOS.oregon.gov
.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our desired qualifications listed.
Your application must demonstrate education and/or experience in the following:
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits;
OR
One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2;
OR
At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Training or experience must include using a computer to enter, update, or retrieve information.
If you are using education to meet the minimum qualifications of this position, you must submit a copy of all transcripts no later than time of interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university. Transcripts must include name, coursework and indicate that a degree was obtained. On-line transcripts are acceptable, however official transcripts may be requested at a later stage of the recruitment process.
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
- Strong interpersonal skills – outgoing and personable and ability to build rapport easily with others
- Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced environment
- Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
HOW TO APPLY:
- Click apply
- Upload your resume
- Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
- Complete application questionnaire
- Submit your finalized application
- Complete additional inbox questionnaires on confidentiality and veteran status
- Check back periodically for additional actions
Please note: you must attach your resume to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.
ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.
The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.
OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
- Building equitable access to our democracy.
- Making tools easily available to achieve economic success.
- Ensuring state resources are used sustainably, efficiently and accountable to the public.
- Honestly acknowledging Oregon’s history.
OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.
Authenticity
We have integrity and are honest and true to ourselves and others.
Clarity
We share stories, using plain language to increase understanding and impact.
Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.
Service
We are responsive and prioritize the needs of current and future Oregonians we serve.
For more information about the Oregon Office of Secretary of State, please visit:
State of Oregon: Oregon Secretary of State - Home
WHAT’S IN IT FOR YOU:
- Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
- Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
- Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
- Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
- Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
- ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees
See our current job listings and internship opportunities, compensation, and benefits here:
Careers with the Secretary of State
.
ADDITIONAL INFORMATION:
- Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
- Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
- Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veteran Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
- The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.
QUESTIONS?
For additional information you may contact us at
HR.SOS@SOS.oregon.gov
.
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.
Salary : $4,046 - $5,860
