Constituent Services/Office Specialist (Public Service Representative 4)

Performing general administrative tasks related to the Executive Team's interaction with the public, stakeholders, other government agencies, etc.

Arranging, organizing and coordinating team calendars by scheduling appointments, meetings, and events for Executive team members.

Managing correspondence from the public utilizing a variety of communication methods.

Working in collaboration with the Digital Strategist to draft content for the official agency social media channels.

Drafting various documents including talking points, interview memos, and meeting briefs in collaboration with the Deputy Chief of Staff - Communications, and sending to Executive team members or Secretary for review and approval.

Performing reception duties for the Executive Office of the Secretary of State.

Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience.

Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.

Experience arranging, organizing and coordinating team calendars by scheduling appointments, meetings, and events.

Professional level writing experience which includes drafting a variety of communications using word processing software, proof reading, and strong typing skill.

Skilled in using a personal computer and the Microsoft 365 suite for enterprise (e.g., PowerPoint, Excel, Word, Outlook, Teams, etc.) and ancillary office productivity software.

Ability to organize and present research findings and information clearly and concisely in verbal and written form.

Dedication to exemplary customer support and public service.

Click apply

Upload your resume

Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position

Complete application questionnaire

Submit your finalized application

Complete additional inbox questionnaires on confidentiality and veteran status

Check back periodically for additional actions

Building equitable access to our democracy.

Making tools easily available to achieve economic success.

Ensuring state resources are used sustainably, efficiently and accountable to the public.

Honestly acknowledging Oregon’s history.

Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)

Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)

Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.

Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)

Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)

ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.

Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.

Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.

Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: . You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.