What are the responsibilities and job description for the Executive Assistant position at Secured?
Job Description
The Executive Assistant (EA) anticipated to support a variety of NGA offices and requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes demanding and challenging administrative tasks that are routine and involve high levels of complexity. An EA is expected to independently handle mu
multiple tasks with competing priorities.
Required Skills
- Proven experience as an administrative assistant supporting administrative requirements at the mid- to upper management levels of an office.
- Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements. This will require executing a broad range of administrative responsibilities with some tasks occurring routinely and / or on an “ad hoc” basis.
- Provide the office with a centralized source of administrative expertise and guidance.
- Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations. This will require accurately interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation.
- Support office discussions regarding the organization’s administrative business rhythms and contribute recommendations as necessary. Advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions.
- Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and / or guidance.
- Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and / or to support execution of leadership responsibilities and office administrative business rhythms.
- Support the office with development of guidance, procedures and / or policies relative to facilitating administrative activities of the organization. These functions may include training / travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
- Assist subordinate administrative assistants on new procedures; request information needed from the subordinate offices for periodic or special conference, reports, inquiries, etc.
- Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.
Desired Skills
PeopleSoft
About Secured
Today, Secured™ is one of the only cybersecurity and technology firms capable of applying over 20 years of experience in classified cyber operations to privacy and security solutions for the masses. New and different vulnerabilities are born every day, and we lean on our experience to find the best solution.
