What are the responsibilities and job description for the Director, Finance & Accounting position at Securemedy Incorporated?
Overview
About the Company:
Securemedy, Incorporated is a reputable, and rapidly growing security services provider located in Southern, MD. We are currently serving state, local, federal and commercial clients and licensed in 12 states. Our primary services include security guard and patrol services, professional services, security escort services, security consulting, electronic security, shuttle van services, investigations & surveillance and executive protection services. www.securemedy.com
Job Skills / Requirements
Position Summary:
Under the direction of the Chairman / CEO, this is a mid-level management position charged with performing all functions related to financial reporting and accounting systems management while managing all internal financial controls. This position interacts with multiple departments within the company, along with external entities including clients and government regulatory agencies. The primary duties of this position are as follows:
PRIMARY DUTIES AND RESPONSIBILITIES:
- Operating Budget: Collaborates with senior management and outsourced CPA to create projected cash flow statements and annual operating budget. Budget and Cash Flow projections will be guided by past financial performance but must be evaluated on a monthly basis for assessment of productivity. This position will assist with required budget and re-forecast cycles.
- Payroll: Responsible for full-cycle coordination of payroll processes to include, but not limited to reconciliation of electronic employee timesheets, payroll processing, payroll deductions, payroll discrepancies, remittance of payroll taxes, adjustment checks and all other interaction with third party payroll service provider (Paychex) for effective management of payroll standards.
- A/C Receivables: Generates client invoices in a timely manner and maintains familiarity with invoicing cycles to include due upon receipt, weekly, semi-monthly and monthly invoicing standards. Monitors outstanding client invoices and ensures prompt notifications (via email and landline) to clients immediately upon failure to remit payment by payment due dates. Performs collection activities for overdue client invoices.
- A/C Payables: Upon verification of services received and accuracy of invoice, this position will ensure timely payment of all vendor invoices to ensure continuation of service and maintenance of favorable credit ratings. In the event of a discrepancy, such will be investigated and brought to resolution in a timely manner. All invoices will be entered into the A/P system. Vendor statements will be maintained to insure receipt of all invoices and payments.
- Corporate Financials: Preparation of information required for corporate financials, tax filings, (Monthly/Quarterly/Annually) and all other essential required collaboration with Certified Public Accountant agency. Maintains accurate and orderly accounting files and system. Adjustment journal entries must be recorded to maintain accuracy of finances.
- Business Loan / Line of Credit: Management of existing line of credit through financial institution regarding drawing from credit line and timely repayment of outstanding balances. Preparation of Line of Credit and/or Loan Application Packages for contract start-up and payroll funding on major projects
- Corporate Sales & Use Tax: Recording, preparation, filing and timely remittance of corporate Sales and Use Tax for all jurisdictions where revenue is being generated
- Audit: Serving in leading role for facilitation of financial, tax or insurance related audits
- Amex Card Program: Management of Amex Card Program (company credit card) and responsibilities for required account reconciliations to include primary account transfers, receipt of transfer requests, transfer of funds to Pex cards, reconciliation of expenditures and required audits of expenses.
- Finance Program: Provides valuable input for the compilation, development, administration, maintenance and revision of Finance Department standards. Ensures compliance with generally accepted and company established accounting policies and procedures. Interact with various departments in regard to issues and other situations as needed. The provisions of the finance manual and the related standards must also be enforced to all levels within the organization.
- General and Miscellaneous Duties: Supports other administrative and/or non-finance/accounting-related functions as organizational necessities dictate.
desired Skills, Education and Experience:
- Demonstrated proficiency specifically with WinTeam – REQUIRED
- 4-year College degree in Accounting or Finance
- Minimum 5 years related work experience in Finance/Accounting duties
- Must be proficient with Microsoft Office Suite applications including MS-Excel, MS-Word, MS Outlook and MS PowerPoint
- Demonstrated experience with computerized accounting systems such as QuickBooks, Peachtree
- Demonstrated experience in third party payroll processing programs such as Paychex, ADP, Deltek
- Demonstrated proficiency with U.S. Generally Accepted Accounting Principles (GAAP)
- Demonstrated proficiency with government invoicing system such as Wide Area Workflow (WAWF)
- Must be detailed oriented, have strong phone and communication skills
- Must be able to take initiative and strict adherence to deadlines
Compensation / Benefits
- Base Salary: $95,000 - 100,000 per annum (commensurate with education and/or experience)
- Work Schedule: Monday – Friday, 8:00am – 5:00pm
- Note: This is a salaried, exempt position with a mandatory requirement for immediate accessibility and availability to respond promptly to duty-related matters during evenings, weekends and holidays, if deemed necessary
- Eligible for company-paid benefits package
- Eligible for paid company-recognized public holidays
- Eligible for company-paid training and professional development opportunities
Salary : $95,000 - $100,000
