Executive Assistant/Office Manager

Overview
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive teams objectives and ensure the smooth operation of our office and support team. This role requires a detail-oriented individual who can manage a variety of tasks and responsibilities, contributing to the efficiency and effectiveness of our organization. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and a commitment to excellence.

Duties

• Provide comprehensive administrative support to executives, including managing calendars, scheduling, and making travel arrangements.
• Perform data entry and maintain accurate records for various projects and initiatives.
• Assist in event planning and coordination for company meetings, conferences, and team-building activities.
• Handle clerical tasks such as filing, document preparation, and transcribing meeting notes.
• Serve as a personal assistant to executives by managing personal and offsite appointments and tasks as needed.
• Oversee office management duties including supply inventory management, equipment maintenance, and ensuring a clean work environment.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with team members to improve office processes and enhance overall productivity.

Skills

• Proficient in data entry with strong attention to detail.
• Experience in office management with a solid understanding of administrative procedures.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong proofreading skills to ensure high-quality documentation.
• Familiarity with event planning processes and logistics.
• Ability to transcribe notes accurately from meetings or discussions.
• Effective communication skills, both written and verbal.
• A proactive approach to problem-solving with strong decision-making capabilities.

This position is essential for maintaining an efficient office environment while supporting executive leadership. If you are a motivated individual looking to contribute your skills in a dynamic setting, we encourage you to apply.

Job Type: Full-time

Pay: $22.64 - $24.18 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Miami, FL 33131 (Required)

Work Location: Hybrid remote in Miami, FL 33131

Salary : $23 - $24