What are the responsibilities and job description for the Office Clerk position at See Us Now Staffing?
The position includes answering phones, filing documents, scheduling appointments, data entry, maintaining office supplies, and providing general administrative support often requiring strong organizational and communication skills.
Key responsibilities include but are not limited to:
Communication: Answering phone calls, directing calls to appropriate staff, taking messages via the email format ensuring that the call details are received electronically as soon as the call arrives.
File Management: Maintaining filing systems, organizing and updating paper and electronic documents.
Data Entry: Opening files and inputting information into system and updating the information as needed. This includes all the call details and appointment information for all clients.
Calendar: Ensuring that all court hearing calendars are updated and that all clients and attorneys are notified of any upcoming court hearing in writing with copy to system.
Scheduling: Coordinating appointments with clients. Ensuring that all attorneys arriving at the office are scheduled into their area correctly without the possibility of double booking.
Office Administration: Informing the appropriate person of any office supplies that need to be order, maintaining inventory, and ensuring that the maintenance company is aware of any problems with any copy machine issues.
Reception Duties: Greeting visitors and ensuring that the correct individual is notified of their arrival.
Basic Bookkeeping: Following up with attorneys on any payments that have not been received. If payments are late in arrival, then contacting the client to ensure that the payment has been received and processed for recording purposes.
Skills and qualifications for an office clerk:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong attention to detail and accuracy
Excellent organizational and time management skills
Effective communication skills, both verbal and written in Spanish/English.
Ability to multitask and prioritize tasks.
Basic understanding of office procedures and equipment.
Hours: Monday-Friday 9am-5pm (30-minute lunch)
Salary : $16 - $20