What are the responsibilities and job description for the Office and Finance (Ministry) position at Seeds Wilderness Therapy?

Job Description

Salary : Missional Support

Office and Finance Job Description

Seeds Wilderness Therapy is a Christian non-profit that serves families with teens struggling with emotional, spiritual, or relational brokenness. Suicide is the second leading killer of young people today. We are facing a mental health crisis in America; many people do not know their worth or who they are, and depression and addiction are the result. Parents are trying to provide hope for their teens, but often dont know where to turn. We are making a difference one family at a time.

Seeds has led many people to peace through the healing attributes of wilderness retreat. We combine therapy with the teachings of Jesus and solid discipleship. The group of people transformed by this ministry has been far broader than the students we serve; parents or extended families of each participant, their peer groups, and even our own staff (and families) have been radically transformed. We believe this ministry reach could be expanded even more, because all people have some level of brokenness, and wilderness retreat has a unique ability to lead hurting people to the hope of Jesus.

For more information or to view testimonials, please visit www.SeedsWildernessTherapy.org

Seeds is currently rebranding away from the term wilderness therapy and the structure of a licensed childcare facility. This rebrand will expand our ministry to reach a broader clientele and will require unique ministry business implementation.

The Office and Finance Manager will provide needed support in organization, communication, implementation, and project management. This is a ministry position; the person in this role will join a team of like-minded believers with passion to transform lives and lead people to Jesus.

This position will turn vision from the Director / Founder into day-to-day operational tasks. Additionally, this position is key to strategizing and developing the timeline to roll out new products and initiatives. Both implementation of vision as well as standard office management (ie HR, filing, and scheduling) are combined into this unique role.

Compensation

This is a ministry position, pivotal for the advancement of the ministry of Seeds Wilderness Therapy and the Kingdom of God. This position will be supported through raising personal missional supportfinancial partners who also want to see peace for those in deep brokenness. The core managers at Seeds Wilderness Therapy raise missional support to lower costs for families and individuals needing transformation, but also to have a team of people standing with them who always have their back. Learn more about support raising in this short letter.

The duties and expectations include :

Character

Faithful and a mature disciple of Jesus is a must.
Continual and observable growth in spiritual fruit and Christian values.
Winsome, and charismatic leadership.
Able to meet Deacon standards as set forth by 1 Timothy and Titus.

Financial and Accounting

Help us set and reach quarterly financial goals through sales, fundraising, and faith

Produce (and review w / director) Profit and Loss statements.

Assist in creating and implementing the budget- with the Executive Director.

Set processes and procedures for invoicing, receipts, accounts payable, accounts receivable. Ensure all expenditures are tracked and coded, with proper documentation such as receipts, statements, contracts, etc. according to Seeds policy.

Oversee bookkeeping functions and payroll processes

Work with the Parent Coordinator to invoice parents and ensure payments are received

Monthly account reconciliation including banks, credit cards, etc.

Track contractor hours / jobs and assist in cutting monthly checks

Donor Management

Strategize and develop fundraising goals.

Oversee an admin assistant (or other personnel) to regularly and often communicate with donor to cast vision and to thank them for their generosity.

Human Resources

Implement and support annual performance reviews.

Conduct annual staff feedback surveys and compile the results

Utilizing BambooHR ensures all staff are properly onboarded with orientation, training, and background checks

Oversees the hiring process; ensures that each position has an accurate job description.

Support to time tracking system is used properly.

Meet or exceed the State licensing requirements for documentation for each staff member's file.

Manage coworker's compensation claims.

Manage personnel benefits.

Office and Admin Management

Administrative

Create documents, mail letters / cards, marketing material, social media, etc

Maintain filing system and assist other departments in proper paperwork filing

Ensure proper documentation is complete and stored in the right location.

Maintain the employee handbook.

Compliance and Accreditation

Maintain and keep records of insurance, audits, accreditation, permits, and licensing

Keep current on media (or legislations) related to youth care or wilderness therapy and anticipate threats.

Qualifications / Experience

2 years in nonprofit leadership (or equivalent business management)

2 years of office administrative experience (can be the same 3 years as above)

Excellent written and verbal communication.

Attention to detail and problem-solving skills.

Strong organizational and planning skills. Organize and bring clarity out of complexity.

Ability to work autonomously as well as part of a team

Experience in wilderness therapy, expedition, or counseling helpful

Experience as an executive or ministry assist is preferred

Therapeutic or transformational experience preferred.

Supports the company ministry values

Seeds is distinctly Christ-Centered and it is important that all leaders are disciples of Jesus Christ and involved in a local church.

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