What are the responsibilities and job description for the Day-to-Day Substitute Administrative Secretary position at Seekonk Public Schools?
TITLE: Day-to-Day Substitute Administrative Secretary
PREFERRED QUALIFICATIONS:
- Associates Degree or equivalent work experience as an Administrative Assistant
- Knowledge of professional office practices and procedures
- Proficiency in Microsoft Office Google Documents and Quicken
- Organizational, bookkeeping, and math skills
- Superior communication skills - written, oral, and listening
- Collaborative and interpersonal skills
- Professionalism and confidentiality
REPORTS TO: Building Principal
RESPONSIBILITIES & ESSENTIAL FUNCTIONS which include but are not limited to:
- Greet students, parents, and guests.
- Answer a multi-line phone and record messages.
- Answer and maintain building security system.
- Maintain the following:
- Daily Student Attendance
- Student Paperwork
- Office Supplies
- Maintain School Calendar and Principal's calendar
- Coordinate daily student absences and follow up with an automated call to clear all unexcused absences.
- Sort/Distribute incoming mail.
- CORI processing for administration building.
- Process staff paperwork and submit to the Administration Office including but not limited to purchase requests, payment requests, and leave with pay forms.
- Collect and enter all student information into Rediker.
- Collect and record all staff forms such as medical emergency, extra help, and grading policies.
- Process and maintain attendance forms and mailings for students and staff.
- Assign and collaborate with the principal regarding duties, common planning, professional development and preparation periods, entering all information into Rediker two times per year with the semester change.
- Organize and keep track of keys for the building.
- Organize and run fire drills and coordinate with the Fire Chief. Responsible for all staff and students for safety check-in.
- Initiate important announcements via automated call system to parents and staff.
- Perform all other duties and responsibilities as assigned.
FY24 COMPESANTION: $17.24 per hour
Salary : $17
