Admin Assistant 1

The Service Employees International Union (SEIU) Local 284 union for school employees and higher education workers in Minnesota, we represent approximately 10,000 workers. SEIU unites over 2 million diverse members in the United States, Canada, and Puerto Rico to improve their lives and the services they provide.

Indigenous, queer (lesbian, gay, bisexual) transgender, gender nonconforming, people of color and women are highly encouraged to apply!

Interested persons should send a resume and letter of interest to: SEIU Local 284, 450 Southview Blvd., South St. Paul, MN 55075. Attn: Ashley Potter or via email to: ashleyp@local284.com

Job Title: Administrative Assistant I (30-40 Hours per week)

Date: Immediate Opening

Application Deadline: Until filled

Starting Rate: $22.00 Per Hour (*Related experience considered)

Location: South St. Paul Office

JOB SUMMARY: The primary responsibility of this position include; Updating content on our website and social media platforms, answering phones, proofreading, copying, filing, communication mailings along with data entry. This position requires a high level of accuracy and attention to detail, confidentiality, and professionalism at all times. Applicants must be flexible and willing to work additional hours when needed.

Responsibilities:

- Greet and welcome visitors in a professional and friendly manner

- Answer and direct phone calls to the appropriate person or department

- Provide general administrative and clerical support, including photocopying, faxing, mailing, proofreading contracts and filing

- Perform data entry tasks, updating member database information, pulling database reports, and sending out communications through member database using best data practices.

- Updating and posting content on website and social media

- Handle mailings for office

- Update email templates

- Maintain office machines

- Assist with customer support inquiries and provide excellent customer service

- Maintain office supplies inventory and place orders when necessary

- Handle sensitive information in a confidential manner

- Perform other duties as assigned

- Basic research skills

- Handle weekly and monthly deposits (entering receipts, updating deposit slips, taking deposit to bank).

- All other duties as assigned

Experience:

- Previous experience as a receptionist or administrative assistant is preferred. Prior school district work experience and SEIU Local 284 union activism is helpful.

- Proficiency in using Microsoft Suite (Email, Word, Excel) for email communication, document creation, and data management

- Strong organizational skills and attention to detail

- Excellent verbal and written communication skills

- Ability to multitask and prioritize tasks effectively

- Experience Canva a plus

Requirements:

- Ability to maintain confidentiality in all aspects of the job.

- Ability to post to/use websites and social media platforms, devices, computer, printer, scanner, calculator, copy machine, fax machine, postage machine.

- Requires extended periods of sitting.

- Frequent repetitive action on keyboard.

- Occasional lifting of up to 30 pounds.

- Requires some bending and stooping to reach file drawers.

- Willingness to work long and irregular hours, often including nights and weekends.

- High school diploma or equivalent.

This is an excellent opportunity for someone looking to gain experience in an office setting or further develop their administrative skills. We offer competitive compensation and benefits packages.

If you are a motivated individual with strong organizational abilities and a passion for providing exceptional customer service, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

The Local does not pay travel or relocation expenses.

SEIU Local 284 is an Equal Opportunity Employer.