Administrative Assistant

Job Details
Full Time / Part Time: Full Time
FLSA Classification: Non-Exempt
Business Unit: Trucking
Reports to: Operations Manager
Travel Requirement: No

JOB DESCRIPTION

Select’s Administrative Assistant provides high-level support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

The essential job functions include, but are not limited to

• Prepares financial statements, reports, memos, letters and other documents.
• Research and conduct data to prepare documents for review and presentation by the Board of Directors, committees, and executives.
• Helps prepare for meetings.
• Answers phones and directs calls to appropriate parties or takes messages.
• Accurately records, types and distributes meeting minutes.
• Greets visitors and determine whether they should be given access to specific individuals.
• Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
• Performs general office duties such as ordering supplies and maintaining records management database systems.
• Files and retrieves corporate documents, records and reports.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Makes travel arrangements for executives.

Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Excellent organizational skills with strong attention to detail.
• Strong skill in MS Outlook, Word, Excel, and PowerPoint.
• Strong written and oral communication skills including professional telephone etiquette.
• Ability to work in a team environment.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multi-task, manage changing priorities and work independently with little or no supervision.
• Ability to follow verbal and written instructions.
• Proven Leadership skills and ability to maintain professional composure.
• Must possess valid driver’s license and be eligible to drive a company vehicle according to Select’s insurance guidelines.
• This position requires self-awareness and initiative.
• Demonstrated ability to provide the highest level of customer service to internal and external customers.
• Typing of 55 wpm (minimum).

Select Values and Guiding Principles

• W: Working Safe
• A: Accountability
• T: Teamwork
• E: Excellence
• R: Respect

Compensation Information
Compensation is competitive and commensurate with experience.

Top Tier Benefits

• Medical, dental, vision, coverage in addition to life and disability insurance plans.
• Paid Vacation Days and Paid Holidays.
• Retirement and Savings (401K) Plan.

Physical Demands and Exposures

• This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job.
• Monday – Friday, 8am-5pm.
• Involves sitting at a desk for extended periods of time.
• Needs high degree of concentration in a busy area.
• Ability to lift up to 25 lbs.

Select Water Solutions is an equal opportunity employer. It is Select’s policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

Select Water Solutions requires all employees whose jobs may involve environmental compliance to understand and comply with the U.S. Environmental Protections Agency’s Clean Air Act that regulates air emissions from stationary and mobile sources. A copy of the Clean Air Act can be provided to you upon request from Human Resources.

Select Water Solutions participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Select is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Select only uses E-Verify once you have accepted a job offer and completed the Form I-9.