Office Manager

We are seeking an Office Manager to join our team in Chesapeake, VA. This individual will handle the administrative tasks associated with Office Management such as greeting visitors and ensuring they are appropriately badged, making sure the office equipment is operating appropriately, ensuring office supplies are in stock, and processing or coordinating various types of employee paperwork. This individual will also be responsible for assisting with basic project coordination activities, systems and tools configuration and maintenance-ensuring user access and permissions are appropriately assigned, database/system fields are up to date and accurate, and troubleshoot basic user issues. The ideal candidate will be curious, eager to learn, and comfortable conducting basic system configuration activities.

• Responsible for greeting and logging all guests and visitors to the office.
• Responsible for daily mail pickup & distribution, and shipping.
• Order supplies and stock the public areas in the office as needed: conference rooms, kitchen area, printers, office supplies, etc.
• Maintain employee contact lists.
• Create visitor badges for all visitors to the office, maintain visitor log.
• Assist with processing employee paperwork related to security, training, and/or other requirements.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Ensures compliance with facility security requirements.
• Assist with internal systems and tools maintenance and management, including basic troubleshooting with users.
• Coordinate basic bid and proposal generation activities such as schedule maintenance, document management, and requirements tracing.
• Coordinate the content development for social media posts.
• Assist with internal systems and tools maintenance and management.
• Review’s clerical and personnel records to ensure completeness, accuracy, and timeliness.
• May prepare organizational budget and monthly financial reports.
• May compile, store, and retrieve managerial data.
• May assist in employee onboarding through the scheduling of appointments for equipment pickup and introduction to the office space for new employees.
• Other duties as assigned.

• Must be able to obtain and maintain a DoD Secret Clearance
• 2-5 years of experience in a similar role.
• Extensive knowledge of Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, etc.)
• Previous operational experience at a quickly-scaling organization.
• Ability to communicate, perform, and react well under pressure or ambiguity.
• Self-starter, able to operate independently.
• Initiative for optimizing processes to make them more efficient.
• Ability to anticipate and respond to the needs of others before they arise, in addition to being able to react well to the needs of others once they do arise.
• Strong attention to detail.