Elementary School Building Secretary

TITLE:    Elementary School Building Secretary

REPORTS TO AND IS EVALUATED BY:  Principal or Assistant Principal.

TERMS OF EMPLOYMENT:  Full-time bargaining unit position – 12-month work year; FLSA Non-Exempt.

ANTICIPATED START DATE: July 2025

LOCATION: Sellersville Elementary

COMPENSATION: In accordance with PESPA Collective Bargaining Agreement

PRINCIPAL FUNCTION:  To ensure the efficient day-to-day operation of the school in supporting the Principal and Assistant Principal in delivering an effective educational program for all students in a safe, cooperative environment which promotes learning and positive self-discipline.  Division of work assignments will be at the discretion of the Principal/Assistant Principal based on skills and qualifications of secretaries that allow for efficiency in the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Act as liaison between/among parents, students, staff, the press, and the general public by providing help/assistance where needed to foster an attitude of cooperation and positive relations.
2. Assist parents/guardians with PowerSchool parent portal, account creation, field population, logon, and troubleshooting challenges.
3. Maintain an efficient filing system for building files as well as all correspondence, reports, etc. generated and received by the principal and assistant principal(s).
4. Manage visitor/vendor/volunteer access to the building in accordance with district policy to maintain a safe and secure school environment.
5. Sign in and assist building substitutes. Assign substitutes and teachers any coverages for unfilled jobs.  Verify accuracy of substitute report for Human Resources.
6. Support and implement accounting functions of the building, including, but not limited to, assisting in budget preparation, generating purchase orders, receiving supplies, and maintaining an inventory of the same.
7. Assist with yearly scheduling of student courses and teacher schedules utilizing appropriate system software.
8. Assume other duties as assigned by the Principal/Assistant Principal within scope of employment. 

EDUCATION/EXPERIENCE:

1. High School Diploma or General Equivalency Degree (GED).
2. Associates Degree in Business or a related field preferred.
3. Two (2) years of post-secondary education and three (3) years secretarial experience, preferably in a public-school setting, or five (5)- years-experience in a position of comparable responsibility.

 QUALIFICATIONS/REQUISITE SKILLS:

1. Strong organizational, communication, and interpersonal skills, including the ability to relate effectively with students, staff, parents, and the community in general.
2. Understanding of and commitment to confidentiality.
3. Strong Microsoft office and computer skills.
4. Prior experience in an educational setting preferred.

ADDITIONAL REQUIREMENTS:

 PA State Police Clearance (Act 34) – Dated within one year

• Child Abuse Clearance (Act 151) ) – Dated within one year
• FBI Fingerprint Clearance (Act 114) ) – Dated within one year
• School Personnel Health Form (Physical and TB test)
• PDE 6004 Form (Act 24)
• Sexual Misconduct/Abuse Disclosure Release Form(s) (Act 168)

ADA COMPLIANCE:                           

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

PHYSICAL REQUIREMENTS: (Choose one of the following.)

SEDENTARY        X LIGHT WORK            MEDIUM WORK       HEAVY WORK             VERY HEAVY WORK

SEDENTARY:  involves sitting most of the time.  The incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.

LIGHT WORK:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.

MEDIUM WORK:  The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.

HEAVY WORK:  The incumbent should be able to exert up to 75 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.

VERY HEAVY WORK:  The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects.