What are the responsibilities and job description for the Procurement Analyst I position at Seminole County, FL?
Description
Participates in all aspects of the procurement cycle from initiation to contract closeout. Provide technical and administrative support in conjunction with procurement processes to include maintaining data in financial and other procurement software systems. Assist vendors with procurement information, including coordinating the vendor registration process, maintain Certificates of Insurance, and process contract renewals, which includes performing detailed analysis of request for price changes. Support the Property/Purchasing Card Administrator. Pursuant to Florida Statutes, Chapter 112, must annually file "Form 1 Limited Financial Disclosure” in the county of their residence.
**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.
**Additional compensation based on licensure.
Essential Functions
Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Responds to vendor inquires for technical and administrative information concerning procurement.
Monitors and executes agreement renewals.
Conducts a detailed analysis of price change request and if acceptable, requests Legal to prepare an Amendment to the Agreement.
Performs contract administration functions such as monitoring vendor’s performance for any issues with delivery, quality or schedule and conduct project site visits.
Processes administrative Amendments relating to assignments, mergers and name changes.
Prepares and issues Purchase Orders and Work Orders.
Assists with reviewing bids and proposals for compliance with the solicitation requirements, responsiveness and responsible determination, detailed price analysis and prepare tabulation.
Conducts reference checks as requested.
Assists in the management of the Purchasing Card Program. Provide User training and assistance.
Serves as the Purchasing Card Administrator when needed.
Perform administrative functions such as payroll for the Division, maintaining of personnel and performance files for the Division.
Train the Administrative Coordinator on proper maintenance of the Certificates of Insurance and other clerical functions as needed.
Responds to public records request.
Enters and maintains procurement information in the financial and procurement software systems.
Maintains the Division’s intranet (SharePoint) and internet pages and assists internal and external
customers navigating the sites.
Serves as the first point of contact for vendors in relation to procurement related business with the County.
Additional Duties:
Performs other duties as assigned.
In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.
Minimum Qualifications
Associate’s degree in Business or its equivalent in experience and training. One year of related procurement experience and professional certifications such as CPPB, A.P.P., or other related procurement certifications are highly desirable.
A comparable amount of education, training, or experience may be substituted for the minimum qualifications.
Additional Requirements
Must possess and maintain a valid Florida Driver’s License.
Experience with JD Edwards and procurement functions within.
Basic knowledge of the procurement cycle, from solicitation to project closeout, which includes
requisitioning, quotes processing, market survey, contract terms, vendor relationships and approvals.
Knowledge of a variety of contract types.
Knowledge of sources of supply and characteristics of specific industries.
Knowledge of price analysis, commercial price lists, market prices, or other methodologies.
Ability to work in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
Ability to perform entry-level professional work including basic data analysis and report creation.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to use computers for data entry, word processing, and/or accounting purposes.
